Send a Calendly booking link for each new Airtable record
When a candidate or client is added to Airtable, FlowMattic creates a one-off Calendly meeting limited to the dates on the record and emails them the booking link. Recruiters and account managers stop copying links by hand. After import, match the field names to your table, and set the meeting length, timezone and location type.
Airtable
Calendly
Email3 steps Setup ~5 min Used on 1.2k sites Community Free to import
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
Airtable New RecordThe workflow starts automatically when a new record is created in Airtable. FlowMattic captures that data for the steps below.
- Calendly Create One-Off Meeting
Calendly — creates a new one-off event type in Calendly (Note: Creates event type structure, not scheduled meeting). Data is mapped from earlier steps; connect your Calendly account on import.
Email Send EmailEmail — send an email using built-in WP mail function or custom SMTP. Data is mapped from earlier steps; connect your Email account on import.
What you need
- FlowMatticCore
- Airtable AccountAccount
- Calendly AccountAccount
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
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Import this workflow into your WordPress site
Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.
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