Send new Mailchimp subscribers a personal Calendly booking link

When someone joins your Mailchimp audience, the workflow creates a one-off Calendly meeting open for the next two weeks and emails them the booking link. Coaches and consultants turn new subscribers into intro calls without sharing a public calendar. After import, set the meeting length, time zone and location, and edit the email.

Mailchimp

Date/Time Formatter

Calendly

Download this workflow Browse more workflows

5 steps Setup ~8 min Used on 603 sites Growth Free to import

How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

Step 1Trigger
Mailchimp New Subscriber
The workflow starts automatically when a new subscriber is added in Mailchimp. FlowMattic captures that data for the steps below.
Step 2Action
Date/Time Formatter Modify Current Date
Date/Time Formatter — get the modified current date/time. Data is mapped from earlier steps; connect your Date/Time Formatter account on import.
Step 3Action
Date/Time Formatter Modify Current Date
Date/Time Formatter — get the modified current date/time. Data is mapped from earlier steps; connect your Date/Time Formatter account on import.
Step 4Action
Calendly Create One-Off Meeting
Calendly — creates a new one-off event type in Calendly (Note: Creates event type structure, not scheduled meeting). Data is mapped from earlier steps; connect your Calendly account on import.
Step 5Action
Email Send Email
Email — send an email using built-in WP mail function or custom SMTP. Data is mapped from earlier steps; connect your Email account on import.

What you need

FlowMatticCore
Mailchimp AccountAccount
Calendly AccountAccount

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.