Connect HubSpot CRM and Todoist

Many founders and small sales teams plan their day in Todoist but keep customers in HubSpot CRM. FlowMattic connects the two from your WordPress site, so finishing or adding a Todoist task can create or update HubSpot records, and the IDs it gets back are noted on the task. It suits freelancers, consultants and lean sales teams.

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7 triggers 40 actions 6 example workflows 1 ready-made template Unlimited runs

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When this happens in Todoist7 triggers

Do this in HubSpot CRM25 actions

1. TriggerNew Task

2. ActionCreate Contact

When Todoist fires New Task, FlowMattic runs Create Contact in HubSpot CRM with the data from that event.

You build this in the FlowMattic workflow builder on your own site. See the setup steps

HubSpot CRM and Todoist workflows you can build

Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.

Create a HubSpot contact from a task in a leads project

Jot a new lead as a Todoist task with their name and email. Text Formatter pulls the email from the task, and Create Contact adds them to HubSpot.

New TaskText FormatterCreate Contact

Update the deal stage when a follow-up task is done

Put the HubSpot deal ID in the task description. When you complete a task such as send proposal, Update Deal moves the deal to the next stage.

Task CompletedText FormatterUpdate Deal

Log a support ticket from a labelled task

Tasks you add with a support label become HubSpot tickets, so customer problems you hear about on a call are tracked where the support team works.

New TaskFilterCreate Ticket

Create a HubSpot company for each new client project

Starting a Todoist project for a new client creates the company record in HubSpot with the project name, so the CRM keeps up with the work you take on.

New ProjectCreate Company

Write the new HubSpot ID back on the task

After Create Contact, Add a Task Comment saves the HubSpot record ID on the task, so later workflows and teammates can find the right record.

New TaskCreate ContactAdd a Task Comment

Turn HubSpot webhook alerts into Todoist tasks

If your HubSpot plan can send webhooks from its workflows, the Webhook trigger catches them. Get Deal fetches the details and Create Task adds the follow-up to your Todoist.

WebhookGet DealCreate Task

Set up: lead tasks as HubSpot contacts

At the end, each task you add to your Todoist leads project creates a contact in HubSpot CRM.

Pick a leads project
In Todoist, create a project for new leads and agree a format, such as name on the first line and email in the description.
Connect both accounts
Under Connects, add your Todoist account and a HubSpot CRM connection that can create contacts.
Start with New Task
Create a workflow with Todoist New Task, add a test task to the leads project, and add a Filter so only that project continues.
Pull out the details
Add Text Formatter to take the email and name out of the task text.
Create the contact
Add HubSpot CRM Create Contact, map name and email, test and switch the workflow on.

From Todoist	To HubSpot CRM
Task content	First and last name
Email found in description	Email
Project name	Lead source
Task due date	Next follow-up date

Triggers and actions in this pair

A trigger starts a workflow. An action is something FlowMattic does in the app as a step.

Good to know

Most workflows here start in Todoist and write to HubSpot CRM. The Webhook trigger is the way to react to HubSpot itself.
Todoist tasks have no email or deal fields. Agree a format for the task text and use Text Formatter, or the HubSpot step has nothing to match.
New Task fires for tasks in every project. Add a Filter on the project or a label so personal tasks do not reach your CRM.

HubSpot CRM

Integration page

Actions (25)

Create ContactCreates a Contact in HubSpot
Update ContactUpdate an existing contact in HubSpot
Archive ContactArchive an existing contact in HubSpot
Get ContactGets a contact
Create DealCreates a deal in HubSpot
Update DealUpdates an existing deal in HubSpot
Archive DealArchive an existing deal in HubSpot
Get DealGets a deal
Create CompanyCreates a Company in HubSpot
Update CompanyUpdates an existing Company in HubSpot
Get CompanyGets a company
Archive CompanyArchive an existing company in HubSpot
Create ProductCreates a Product in HubSpot
Update ProductUpdates an existing Product in HubSpot
Archive ProductArchive an existing product in HubSpot
Get ProductGets a product
Create Line ItemCreate a line item in HubSpot
Get Line ItemGets a line item
Archive Line ItemArchive a line item in HubSpot
Create TicketCreates a ticket in HubSpot
Update TicketUpdates an existing ticket in HubSpot
Archive TicketArchive an existing ticket in HubSpot
Get TicketGets a ticket
Add Contact To ListAdds a contact to a specific static list
Remove Contact from ListRemoves a contact from a specific static list

Todoist

Integration page

Triggers (7)

New TaskTriggers when new task is created
Task UpdatedTriggers when task is updated
Task CompletedTriggers when task is completed
New ProjectTriggers when new project is created
Project UpdatedTriggers when project is updated
Added LabelTriggers when new label is added
Added FilterTriggers when new filter is added

Actions (15)

Create a New LabelCreates a new label
Create a ProjectCreates a new project
Create TaskCreates a new task
Create SectionCreates a new section
Add a Project CommentAdds a new comment to project (Only for todoist premium user)
Add a Task CommentAdds a new comment to task (Only for todoist premium user)
Delete ProjectDelete a existing project
Delete TaskDelete a existing task
Delete SectionDelete a existing section
Get a ProjectRetrieves a project details
Get Label by IDRetrieves a label by ID
Get SectionRetrieves a section details
Update ProjectUpdates an existing project
Update TaskUpdates an existing task
Update SectionUpdates an existing section

Why run this pair with FlowMattic

HubSpot CRM and Todoist connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.

Work in Todoist, report in HubSpot

You keep the to-do list you like, and the CRM still shows new leads, deal stages and tickets.

No per-task charges

Runs are unlimited, so every completed task can update HubSpot without counting against a quota.

Client data through your site

Lead and deal details pass between Todoist and HubSpot through your own WordPress server.

Common questions

Can a new HubSpot contact create a Todoist task?

Not with a HubSpot trigger, because HubSpot CRM has none here. If your HubSpot plan can send webhooks, catch them with the Webhook trigger and run Todoist Create Task.

How does a Todoist task know which deal to update?

Store the deal ID in the task, for example in the description or as a comment. Text Formatter reads it out and Update Deal uses it.

Can completed tasks be logged on the contact?

Yes. Task Completed can run Update Contact with a field such as last contacted, using an email or contact ID kept in the task.

Can I use labels to decide what happens?

Yes. A Router after New Task can read the task's labels, so a lead label creates a contact and a support label creates a ticket.

Is there a ready-made template?

The workflow library has one that adds a HubSpot contact and a Todoist follow-up task together when an outside lead tool returns a result, then posts to Slack.

Did not find your answer? You can browse the help center or ask us directly.

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Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. HubSpot CRM integration 1.3.0, Todoist integration 1.0.