Email a receipt via Gmail when a RedPodium subscription or deposit is processed
When a subscription or deposit payment is processed in RedPodium, this workflow sends a receipt email from your Gmail account, written by you and filled with the payment details RedPodium sends.
RedPodium
Gmail2 steps Setup ~5 min Used on 2.1k sites Free to import
What this workflow does
Event organisers who take subscriptions or deposits through RedPodium often want to send a payment note of their own: club branding, a personal sign-off, and a reply address that reaches a real person. Writing those emails by hand after each payment takes time. This workflow sends one for every processed payment.
The RedPodium trigger fires when a subscription or deposit gets processed and passes the payment data on. Next, your own Gmail account sends the receipt. You map the payer's email address as the recipient and write the subject and body, pulling in values such as the name and amount from the RedPodium data.
The email is a message you compose, not a document RedPodium generates, so include the details your payers need. Each processed payment sends one email, and Task History keeps a copy of every run.
Running club memberships
A club takes annual subscriptions in RedPodium. Each member gets a thank-you receipt from the club secretary's Gmail with the amount and season.
Race entry deposits
An event organiser takes deposits for a race. Each participant receives an email confirming the deposit was processed and what is still due.
Training camp sign-ups
Coaches running a camp send a personal confirmation for each deposit, so parents have a record of the payment.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
RedPodium Subscription / Deposit ProcessedRuns when a subscription or deposit is processed in RedPodium. The payment details, including the payer's email when it is present, are passed on for the email.
- Gmail Send Email
Sends your receipt email through the Gmail account you connect. Map the payer's address as the recipient and write the subject and body with the RedPodium payment details.
What you need
- FlowMatticCore
- RedPodium AccountAccount
- Gmail AccountAccount
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- Process one test subscription or deposit after import so FlowMattic captures the RedPodium fields, then build the receipt from them.
- Add a Router with one route per payment type, if RedPodium's data tells subscriptions and deposits apart, so each gets its own wording.
- Add a Google Sheets step after Gmail to keep a running log of every receipt you send.
Questions about this workflow
Does RedPodium send its own receipt as well?
This workflow doesn't change RedPodium's settings. Check RedPodium's own emails if you want only one receipt to reach each payer.
Which payment details can go in the Gmail receipt?
The values RedPodium sends with the processed subscription or deposit. Run a test and look at the captured fields before writing the email.
Which address does the receipt come from?
From whichever Gmail address you authorised for this workflow. Replies from payers go to that inbox.
More Payments workflows
Other ready-to-import templates from the same category.
Import this workflow into your WordPress site
Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.
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