Log new CalendarFix booking confirmations in a Google Sheets spreadsheet

When a booking is confirmed in CalendarFix, this workflow writes its details to a new row in a Google Sheets spreadsheet, so you build a running list of confirmed appointments you can sort and share.

CalendarFix

Google Sheets

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2 steps Setup ~5 min Used on 2.3k sites Free to import

The Log new CalendarFix booking confirmations in a Google Sheets spreadsheet workflow on the FlowMattic canvas, with 2 steps across CalendarFix, Google Sheets — The workflow as it appears in the builder after import. Each step opens for editing.

What this workflow does

A booking tool shows today's calendar well, but questions like how many sessions you held last month, or which service people book most, are easier to answer from a spreadsheet. This workflow keeps that spreadsheet filled for you as bookings are confirmed.

The CalendarFix trigger, New Booking Confirmation, fires when a new booking is confirmed. Bookings that are never confirmed don't start a run. FlowMattic passes the booking data to the Google Sheets step, which writes it into a new row in the spreadsheet you pick, using the columns you map.

Each confirmed booking is logged once. If a booking is later cancelled or moved, the row stays as recorded, because the template has no step that edits rows. Confirm a test booking after import to see the fields CalendarFix sends, such as the client and the appointment time.

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Each confirmed appointment adds a row, and at month end you count sessions or total them by client straight from the sheet.

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Consultant sharing a bookings list

A virtual assistant who prepares meeting notes reads the shared sheet instead of logging into the booking tool.

How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

Step 1Trigger
CalendarFix New Booking Confirmation
Runs when a new booking is confirmed in CalendarFix. The booking details are passed on so you can map them into spreadsheet columns.
Step 2Action
Google Sheets Add New Row
Writes a new row to the Google Sheets spreadsheet you pick, holding the CalendarFix booking values you map. Add header columns first, then link your Google account during import.

What you need

FlowMatticCore
CalendarFix AccountAccount
Google Sheets AccountAccount

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.

Make it yours

Changes worth making after you import it.

Add a formula column next to the mapped data, such as a month taken from the appointment date, so you can group bookings in a pivot table.
Map the booking's own ID into a column. It helps you match rows later if a booking changes in CalendarFix.
Add a Slack step after the sheet if your team wants a message for each confirmed booking as well.

Questions about this workflow

Are unconfirmed CalendarFix bookings logged?

No. The trigger fires on confirmation, so bookings that are still pending or never confirmed don't create rows.

What happens to the row if a CalendarFix booking is cancelled?

Nothing. The row keeps the details from confirmation. Mark cancellations in the sheet by hand, since the template doesn't update rows.

Can I log bookings to different tabs by service?

Not as imported; every row goes to one sheet. Add a Router with one route per service value, each with its own Google Sheets step pointing at a different tab.