Add each new Caspio record to a Google Sheets spreadsheet
When a record is added to the Caspio table you choose, this workflow copies the values you map into a new Google Sheets row, so people who work in spreadsheets see new records without a Caspio login.
Caspio
Google Sheets2 steps Setup ~5 min Used on 646 sites Free to import
What this workflow does
Caspio is where your app's data lives, but not everyone who needs that data uses Caspio. Managers want a spreadsheet they can sort, chart or share, and exporting the table each week is easy to put off. This workflow adds each new Caspio record to Google Sheets as it is created.
The Caspio trigger fires when a new record is added to the table you pick. FlowMattic takes the record's values and writes them into a new row in Google Sheets, with each column mapped to a Caspio field.
The flow copies records once, at the moment they are added. If someone edits or deletes the record in Caspio later, the row in the sheet stays as it was, so treat the sheet as a log of new entries rather than a live mirror of the table. Task History lists each run with the values sent to the sheet.
Sign-ups from a Caspio web form
A registration form built in Caspio saves to a table, and each new registration also appears as a row in a sheet the events team works from.
Field inspection records for a manager
Inspectors submit reports into a Caspio app, and the operations manager reviews each new one in a Google Sheet with their own notes columns.
Reporting on new orders or requests
New request records in Caspio flow into a spreadsheet that feeds a weekly chart or a pivot table.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
Caspio New RecordFires when a new record is added to the Caspio table you choose. The record's field values are passed to the Google Sheets step for mapping.
- Google Sheets Add New Row
Writes the Caspio record into a new spreadsheet row. Connect your Google account, select the spreadsheet and worksheet, and map each column to a field from the record.
What you need
- FlowMatticCore
- Caspio AccountAccount
- Google Sheets AccountAccount
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- Match the sheet's header row to the Caspio field names before mapping, so it's clear which column holds which value.
- Add a test record in Caspio after import so FlowMattic captures the field values, then map them to the sheet columns.
- Only need some records in the sheet? Add a Filter after the trigger that checks a Caspio field, such as a status or category, before the row is added.
Questions about this workflow
Do edits to a Caspio record update the Google Sheets row?
No. The trigger fires only for new records, and the step adds rows. Caspio has separate triggers for updated and deleted records if you want to build a second workflow for those.
Are existing Caspio records copied when I turn this on?
No. Only records added after the workflow is active reach the sheet. Export older records from Caspio once if you need them there too.
Can I watch more than one Caspio table?
Each trigger watches one table. Import the workflow again, or duplicate it, for each table you want to send to a sheet.
More Spreadsheets & Data workflows
Other ready-to-import templates from the same category.
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