Create a ClickUp task whenever Bokun product availability is updated

Each time product availability is updated in Bokun, FlowMattic creates a ClickUp task with the details you map, so your operations team has a to-do for checking guides, equipment or listings whenever availability changes.

Bokun

ClickUp

Download this workflow Browse more workflows

2 steps Setup ~5 min Used on 3.2k sites Productivity Free to import

The Create a ClickUp task whenever Bokun product availability is updated workflow on the FlowMattic canvas, with 2 steps across Bokun, ClickUp — The workflow as it appears in the builder after import. Each step opens for editing.

What this workflow does

When a tour or activity's availability changes in Bokun, someone often has to follow up: confirm staffing, update a partner, or check that sales channels show the right slots. This workflow puts that follow-up in ClickUp, where your team already plans its work.

The Bokun trigger fires when product availability is updated. Every update starts a run, so a product whose calendar is edited often can create many tasks. A test run shows which product and availability details Bokun sends.

The ClickUp step creates a new task. It ships unmapped: after import connect ClickUp, choose where the task goes, and write a task name and description that include the Bokun values you need, such as the product name.

Each update makes its own task, and the workflow never updates or closes earlier ones. If that is more than your team needs, narrow it with a Filter on a product value, placed as the tips explain.

Staffing check for added departures

A walking tour company gets a ClickUp task whenever availability for a tour changes, so the scheduler can confirm a guide for any new slots.

Partner updates for resellers

A kayak rental operator assigns the task to the person who tells resellers about changes to rental availability.

Audit trail of calendar changes

An activity provider keeps a ClickUp list of every Bokun availability update to review at the weekly operations meeting.

How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

Step 1Trigger
Bokun Product Availability Updated
Fires when product availability is updated in Bokun. Each update starts a run and passes the product and availability details on to ClickUp.
Step 2Action
ClickUp Create Task
Creates a new task in ClickUp for the availability update. The step ships unmapped, so pick the destination after import and map Bokun values into the task name and description.

What you need

FlowMatticCore
Bokun AccountAccount
ClickUp AccountAccount

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.

Make it yours

Changes worth making after you import it.

Put a Filter between the Bokun trigger and the ClickUp step that continues only for the products your team handles, for example when the product name contains a word you choose. Set the value to match your own products.
Include the product name and the date of the change in the ClickUp task name, so several tasks about the same product are easy to tell apart.
Map the Bokun product ID into the task description, so whoever picks up the task can find the right product in Bokun straight away.

Questions about this workflow

Does every Bokun availability update create a ClickUp task?

Yes. The trigger fires on each product availability update, and every run creates a task. To narrow it, put a Filter between the Bokun trigger and the ClickUp step.

Which Bokun details appear in the ClickUp task?

The ones you map. The task step ships empty, so after import you choose the ClickUp location and add product and availability values from Bokun to the task.

Will the workflow update an existing ClickUp task instead of making a new one?

No. Create Task always makes a new task. Each Bokun availability update gets its own task.