Create a HubSpot CRM contact when a Hireflix interview is completed
When a candidate finishes a Hireflix video interview, FlowMattic creates a contact for them in HubSpot CRM, so every finished interview leaves a record your recruiting team can follow up from.
Hireflix
HubSpot CRM2 steps Setup ~5 min Used on 2.0k sites Free to import
What this workflow does
Hireflix runs one-way video interviews, but the follow-up often happens in HubSpot, where your team tracks people and conversations. Adding each candidate by hand after they finish is easy to forget. This workflow creates the HubSpot contact when the interview ends.
The Hireflix trigger fires when an interview is finished. FlowMattic passes the interview data to the HubSpot CRM Create Contact action. You map the candidate details from the interview into the contact, starting with the email address.
HubSpot's Create Contact action never edits an existing record. If the candidate is already in HubSpot, HubSpot may refuse a duplicate email, and Task History shows its response for that run. Run a test interview first to see which candidate values Hireflix sends, so you know what you can map.
Agency recruiting pipeline
A recruiting agency screens candidates with Hireflix. Each finished interview becomes a HubSpot contact the recruiter can log calls and emails against.
Seasonal hiring
A retailer interviews many applicants for holiday roles. HubSpot gets a contact for each candidate who completes the video, ready for a group email about next steps.
Talent pool for later roles
Candidates who finish an interview stay in HubSpot as contacts, so you can reach them when a similar position opens.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
Hireflix Interview FinishFires when a candidate finishes a Hireflix interview. The interview and candidate data is passed on. Complete a test interview to see which values Hireflix includes.
- HubSpot CRM Create Contact
Creates a new HubSpot contact from the interview data. Connect your HubSpot account and map the candidate's email, plus name values if Hireflix sends them.
What you need
- FlowMatticCore
- Hireflix AccountAccount
- HubSpot CRM AccountAccount
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- If you only want strong candidates in HubSpot, build the workflow on Hireflix's Interview Score Updated trigger instead and add a Filter on the score.
- Add a HubSpot step after Create Contact, such as adding a note or a deal, if your team tracks hiring stages there. Check the HubSpot actions in FlowMattic for what fits.
- Map a value that names the job or interview into a HubSpot property, so you can tell which opening each contact applied for.
Questions about this workflow
What if the candidate is already a HubSpot contact?
The step is create-only, so HubSpot may refuse a duplicate email address. The run's Task History entry shows what HubSpot returned.
Does it fire when an interview is created or only when it is finished?
Only when it is finished. Hireflix has separate Interview Create and Interview Status Changed triggers if you need those moments instead.
Are interview scores sent to HubSpot?
Only if the finished-interview data includes them and you map them. Run a test to see what the Interview Finish event carries.
Will past Hireflix interviews be added?
No. Only interviews finished after you turn the workflow on create HubSpot contacts.
More CRM & Contacts workflows
Other ready-to-import templates from the same category.
Import this workflow into your WordPress site
Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.
30-day money-back guarantee Unlimited workflows and runs Self-hosted