tr Skip to content
Black Friday Lifetime FlowMattic from $399 One payment, unlimited workflows. Ends in --Days --Hrs --Min --Sec See the deal
Try for Free

Create new booking in Latepoint when new booking is received in NewOaks AI

When your NewOaks AI chatbot books an appointment, FlowMattic creates a booking in LatePoint on your WordPress site, so appointments made in chat show up in your LatePoint calendar.

NewOaks AI Latepoint
Download this workflow Browse more workflows

2 steps Setup ~5 min Used on 2.9k sites Free to import

The Create new booking in Latepoint when new booking is received in NewOaks AI workflow on the FlowMattic canvas, with 2 steps across NewOaks AI, Latepoint
The workflow as it appears in the builder after import. Each step opens for editing.

What this workflow does

A NewOaks AI chatbot can take appointment requests from visitors, but if your schedule lives in LatePoint, those bookings sit in a different system and staff have to re-enter them. This workflow copies each one into LatePoint as it is made, so your agents work from a single calendar.

The NewOaks AI trigger fires when an appointment is booked and passes the booking details on. Check a test booking to see exactly which details arrive, such as the visitor's name, contact details and the requested time.

The LatePoint Create Booking step then adds a booking on your site. It ships unmapped, so after import you open the step and map the NewOaks AI details into what LatePoint asks for. LatePoint ties each booking to its own services and agents, so check in the step how those are set for chat bookings.

Every appointment the chatbot books starts a run. LatePoint applies its own rules when the booking is created, so book a test appointment through the chatbot and check Task History for LatePoint's response before you go live.

Chatbot bookings for a clinic

A physiotherapy practice lets its NewOaks AI chatbot book first consultations after hours, and each one appears in the LatePoint calendar the front desk already uses.

Sales demos booked in chat

A software company's website bot books product demos, and the sales team sees them as LatePoint bookings next to the demos people book through the site's booking form.

Salon appointments from a website assistant

A salon's chatbot answers questions and books appointments, which land in LatePoint so stylists see one schedule.

How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

  1. Step 1Trigger
    NewOaks AI Appointment Booked

    Starts a run whenever NewOaks AI books an appointment. The appointment's details from NewOaks AI are passed to LatePoint; run a test booking to see which fields arrive.

  2. Step 2Action
    Latepoint Create Booking

    Creates a new booking in LatePoint on your WordPress site. Nothing is mapped in the template, so map the appointment details from NewOaks AI into the step, then confirm with a test run that the booking lands where you expect.

What you need

  • FlowMatticCore
  • NewOaks AI AccountAccount
  • LatePoint PluginPlugin

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.

Make it yours

Changes worth making after you import it.

  • Add a Google Sheets Add New Row step after Create Booking if you want a running list of the appointments your chatbot booked.
  • Compare a test booking's time in NewOaks AI with the booking LatePoint created, to confirm the hour and time zone line up.
  • Add an Email step after Create Booking to send your team a note with the visitor's details, so someone can confirm the appointment personally.

Questions about this workflow

Do I need the LatePoint plugin on my WordPress site?

Yes. The Create Booking step adds the booking through LatePoint, so the plugin must be installed and set up with your services before you test.

Which NewOaks AI booking details reach LatePoint?

Only the ones you map. The template leaves the LatePoint step empty, so you match the appointment fields NewOaks AI sends to the booking details LatePoint expects.

What if the requested slot is already taken in LatePoint?

LatePoint decides how to handle the booking. Try a test booking for a busy slot and check Task History to see what the Create Booking step returned.

Does cancelling in NewOaks AI remove the LatePoint booking?

No. This workflow only reacts to new appointments booked in NewOaks AI and creates bookings. Cancellations need to be handled separately.

More Scheduling workflows

Other ready-to-import templates from the same category.

Create an Airtable record for every new Fantastical openings appointment
Free template
When a new booking is created in Probooking, add a subscriber in Campaign Monitor, and email booking details using Email Module
Free template
When a client schedules a meeting via Calendly, create a Google Contact and send the meeting link via Gmail
Free template
Browse the workflow library

Import this workflow into your WordPress site

Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.

Download this workflow See pricing

30-day money-back guarantee Unlimited workflows and runs Self-hosted

Customers who run it every day

Rated 4.8 out of 5 by customers
Read more reviews

An excellent replacement to Zapier with unlimited tasks and full control over data. Customer service is fantastic! Have had hands-on support from owner who is ultra helpful and they have even been integrating new SAAS options continuously.

Brad

It's an exceptional product. Works great and extremely valuable. I saved thousands of dollard on Zapier, as Flowmattic makes me able to host the automation myself. And very deeply integrates with the products I need.