Log new Zoho Writer documents in a Google Sheets spreadsheet

When a new document appears in Zoho Writer, this workflow adds a row about it to a Google Sheets spreadsheet, so you get an index of new documents you can sort, filter and share.

Zoho Writer

Google Sheets

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2 steps Setup ~5 min Used on 3.5k sites Free to import

The Log new Zoho Writer documents in a Google Sheets spreadsheet workflow on the FlowMattic canvas, with 2 steps across Zoho Writer, Google Sheets — The workflow as it appears in the builder after import. Each step opens for editing.

What this workflow does

Documents pile up quickly in Zoho Writer, and finding the one you need by scrolling a file list gets slow. A spreadsheet index with one line per document is easier to search and share. This workflow adds to that index every time a document is created.

The Zoho Writer trigger, New Document, checks your account on a polling schedule rather than instantly, so a document can take a short while to show up. When it finds one, FlowMattic passes that document's details to Google Sheets. The Add New Row action then writes them to the sheet you pick, in the columns you map.

The workflow records documents and does not copy their contents. What you can store depends on the data Zoho Writer returns for a new document, so run a test after import and look at what the trigger captured before you map columns.

Contract register for a small firm

Each contract drafted in Zoho Writer gets a line in a register spreadsheet, which the office manager uses to see what was created this month.

Content calendar for writers

Editors see new drafts appear in the team's planning sheet and add a status or due date column next to each one.

Client deliverable log for an agency

Account managers keep a running list of reports started in Zoho Writer and filter it by the client name you add in a column.

How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

Step 1Trigger
Zoho Writer New Document
Polls your Zoho Writer account and fires for each document created since the last check. The document's details from Zoho Writer become available to map in the next step.
Step 2Action
Google Sheets Add New Row
Writes one row per new document to the spreadsheet and sheet you select. Connect your Google account and map the document details captured by the trigger to your columns.

What you need

FlowMatticCore
Zoho Writer AccountAccount
Google Sheets AccountAccount

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.

Make it yours

Changes worth making after you import it.

Add an empty Status or Owner column in your sheet that the workflow does not fill. Your team can then type into it beside each logged document.
If you only want documents with certain names logged, add a Filter after the trigger that checks the document name for a word such as Contract or Invoice.
Create one test document after import so the trigger captures real data, then map columns from it in the Google Sheets step.

Questions about this workflow

Are my existing Zoho Writer documents added to the sheet?

No. The trigger looks for documents created after the workflow is turned on, so older ones are not listed unless you add them yourself.

Why doesn't a new document appear in the sheet straight away?

The New Document trigger is polled. FlowMattic checks Zoho Writer at intervals, so the row is added on the next check after the document is created.

Is the text of the document copied into Google Sheets?

No. The row holds details about the document that Zoho Writer sends with the trigger, which you map to columns. The document itself stays in Zoho Writer.

Does editing a Zoho Writer document add another row?

No. The trigger fires for new documents only. Edits to a document that is already logged do not run the workflow.