When a new Exly booking is received, log it in Google Sheets and send the customer a confirmation via Gmail

Each new Exly booking is written to a Google Sheets row and then a confirmation email goes to the customer from your Gmail account, so your booking log and your client message both happen without manual work.

Exly

Google Sheets

Gmail

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3 steps Setup ~5 min Used on 1.3k sites Free to import

The When a new Exly booking is received, log it in Google Sheets and send the customer a confirmation via Gmail workflow on the FlowMattic canvas, with 3 steps across Exly, Google Sheets, Gmail — The workflow as it appears in the builder after import. Each step opens for editing.

What this workflow does

Exly takes the booking, but your own records and your personal note to the client are still separate jobs. If you track sessions in a spreadsheet and like to confirm each one from your own inbox, every booking means two bits of copying. This workflow handles both the moment the booking arrives.

The Exly trigger fires when a new booking is received. FlowMattic passes the booking details to Google Sheets, which adds them as a new row in the spreadsheet you pick. The last step uses Gmail to send an email to the customer, with the address, subject and body you build from the booking data.

Every booking runs all three steps in order. There is no condition in the template, so each booking gets a row and an email. You write the confirmation text yourself, and Task History shows what each run sent and whether a step returned an error.

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Shared booking log for a partner

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How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

Step 1Trigger
Exly Booking Received
Runs when Exly receives a new booking. The booking data it sends becomes available to map in the Google Sheets and Gmail steps.
Step 2Action
Google Sheets Add New Row
Writes the booking into a fresh row of your Exly log spreadsheet in Google Sheets. Connect your Google account, pick the sheet, and map each column to a value from the Exly booking.
Step 3Action
Gmail Send Email
Emails the customer from the Gmail account you connect. Map the customer's email from the booking as the recipient, then write the subject and message, inserting booking values where you want them.

What you need

FlowMatticCore
Exly AccountAccount
Google Sheets AccountAccount
Gmail AccountAccount

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.

Make it yours

Changes worth making after you import it.

Make a test booking in Exly after import so FlowMattic captures real booking data. You can then see which fields Exly sends and map them in both later steps.
Add a Delay before the Gmail step if you would rather the confirmation arrive a few minutes after the booking instead of right away.
Add a column to the sheet for the date the row was written, so you can sort bookings by when they came in.

Questions about this workflow

Does Exly still send its own booking emails?

This workflow doesn't change anything in Exly. It only listens for new bookings, so whatever Exly sends on its own carries on as before, and the Gmail message arrives in addition.

Which Exly bookings reach the Google Sheet?

Every booking received after you turn the workflow on. Earlier bookings are not copied, and there is no condition in the template that leaves any booking out.

Can I send the Exly confirmation from a shared Gmail inbox?

Yes, as long as you connect that Gmail account in the Gmail step. The email goes out from whichever account you connect.

What if the Google Sheets step fails for a booking?

The run still continues to the Gmail step, so the customer gets the email. Task History shows the error on the sheet step, and you can add the missing row by hand.