When a post status changes in Canny, create a new task in Monday.com

Each time a post’s status changes in Canny, FlowMattic creates a new item on your Monday.com board, so moves on your public roadmap show up in the place your team plans its work.

Canny

Monday.com

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2 steps Setup ~5 min Used on 2.7k sites Productivity Free to import

The When a post status changes in Canny, create a new task in Monday.com workflow on the FlowMattic canvas, with 2 steps across Canny, Monday.com — The workflow as it appears in the builder after import. Each step opens for editing.

What this workflow does

Canny is where users vote and where you mark requests as under review, planned or complete. Monday.com is where the team actually schedules the work. Keeping the two in step by hand means someone copying posts across after every update. This workflow sends each status change to Monday.com as a new item.

The Canny Post Status Changed trigger fires whenever a post's status is changed, whatever the new status is. FlowMattic then runs the Monday.com Create Item action to add an item to a board.

The Create Item step is empty in the template. After import, connect Monday.com, choose the board and map the Canny post details into the item, such as the post title as the item name and the new status and post link in columns. A test status change gives you real fields to pick from.

Because the trigger fires on every change, one post that moves from open to planned to in progress creates three items. If you only care about one status, add a Filter for it, as the tips explain. Task History lists each run and Monday.com's response.

Status log for the product team

A product team keeps a Monday.com board where each item records one Canny status move, giving a timeline of how requests progressed.

Planned requests into a sprint board

With a Filter added for the Planned status, an engineering lead gets a new Monday.com item only when a Canny post is marked as planned, ready to schedule.

Completed requests for release notes

A marketing team filters on the Complete status so each shipped request becomes a Monday.com item to cover in the next changelog.

How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

Step 1Trigger
Canny Post Status Changed
Fires whenever a Canny post's status is changed, to any status. The post's details and its new status are passed on to the Monday.com step.
Step 2Action
Monday.com Create Item
Adds a new item to a Monday.com board for each status change. Nothing is mapped in the template: connect your account, pick the board and map the Canny post fields into the item.

What you need

FlowMatticCore
Canny AccountAccount
Monday.com AccountAccount

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.

Make it yours

Changes worth making after you import it.

Put a Filter between the Canny trigger and the Monday.com step that continues only when the new status matches the one you track, such as planned. Pick the status field from a test run.
Map the Canny post's link into a link or text column, so anyone on the board can open the original request and its votes.
Map the new status into a text column on each item, so the board shows which move created it.

Questions about this workflow

Does every Canny status change create a Monday.com item?

Yes. The trigger fires on each status change and nothing filters it, so each move creates a separate item. Add a Filter on the new status between the Canny trigger and the Monday.com step to keep only the statuses you want.

Will the workflow update the Monday.com item when the status changes again?

No. The template only creates items. A later status change on the same Canny post creates another new item rather than editing the first one.

Which Canny details can I put on the Monday.com item?

Any field the trigger receives for the post. Change a test post's status after import, then map the fields you need, such as the title, the status and the link, in the Create Item step.