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When an Aloware contact is created, add them to HubSpot CRM and notify the team in Slack

When a contact is created in Aloware, this workflow creates the same contact in HubSpot CRM and posts a message in Slack, so the people your phone team adds are in your CRM and your team knows about them.

Aloware HubSpot CRM Slack
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3 steps Setup ~5 min Used on 2.4k sites Free to import

The When an Aloware contact is created, add them to HubSpot CRM and notify the team in Slack workflow on the FlowMattic canvas, with 3 steps across Aloware, HubSpot CRM, Slack
The workflow as it appears in the builder after import. Each step opens for editing.

What this workflow does

Contacts often start in Aloware, when a rep takes a call or logs a new number. If your sales and marketing work runs from HubSpot, those contacts need to be there too. And someone usually wants to know a new contact has come in. This workflow takes care of the CRM record and the heads-up together.

The Aloware trigger, Contact Created, fires when a contact is created in Aloware. FlowMattic receives the contact's details. The HubSpot CRM step, Create Contact, adds them to HubSpot using the details you map from Aloware. Finally, the Slack step posts a message to the channel you pick, with whatever contact details you place in it.

The HubSpot step never edits an existing record. If HubSpot already has someone with that email, it may refuse the new record, and Task History shows that response.

Inbound calls from new numbers

A rep saves a caller as a new contact in Aloware. HubSpot gets the same contact, and the sales channel in Slack hears who has called.

Contacts imported for a calling campaign

When you add a batch of contacts to Aloware for outbound calls, each one is created in HubSpot too and announced in a channel you can mute or review later.

Keeping marketing in the loop

Marketing works from HubSpot lists. Contacts created by the phone team in Aloware reach HubSpot without a weekly export.

How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

  1. Step 1Trigger
    Aloware Contact Created

    Fires when a contact is created in Aloware. Their details are passed to the HubSpot and Slack steps for mapping.

  2. Step 2Action
    HubSpot CRM Create Contact

    Creates a contact in HubSpot CRM from the Aloware details. Map the email, name and phone you want to keep, and connect your HubSpot account on import.

  3. Step 3Action
    Slack Send Channel Message

    Shares a note about the new contact in a Slack channel of your choosing. Write the text and add the contact's details from Aloware so the team can see who was added.

What you need

  • FlowMatticCore
  • Aloware AccountAccount
  • HubSpot CRM AccountAccount
  • Slack AccountAccount

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.

Make it yours

Changes worth making after you import it.

  • Add HubSpot's Get Contact step between the Aloware trigger and Create Contact, then a Filter between Get Contact and Create Contact that continues only when no contact came back. People already in HubSpot then skip the Slack post too.
  • Create a test contact in Aloware after import so FlowMattic captures its fields, then map them in both the HubSpot and Slack steps.
  • If the Slack channel is private, use Slack's Send Private Channel Message action instead, since the channel message step doesn't cover private channels.

Questions about this workflow

What happens if the Aloware contact already exists in HubSpot?

The step is create-only, so HubSpot may turn down a second record with an email it already holds. Task History shows HubSpot's response on that step for the run.

Will changes to an Aloware contact update HubSpot?

No. The trigger fires only when a contact is created. Aloware has a separate Contact Updated trigger in FlowMattic if you want to handle edits in another workflow.

Can I skip the Slack message and only sync to HubSpot?

Yes. Delete the Slack step after import, or turn it into a Slack direct message to one person if a channel post is too much.

Which Aloware contact details can I send to HubSpot?

Any field the Aloware trigger returns. Create a test contact first, then pick the fields you want to map into the HubSpot step.

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