Connect Okta and Google Sheets

Okta records every sign-in, account change and admin action in its system log. FlowMattic writes the Okta events you choose into Google Sheets from your WordPress site, so IT teams, small security teams and auditors have a sheet of failed sign-ins, new and removed users and admin changes that they can review and sign off.

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7 triggers 19 actions 5 example workflows 2 ready-made templates Unlimited runs

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When this happens in Okta1 trigger

Do this in Google Sheets19 actions

1. TriggerNew Event

2. ActionAdd New Row

When Okta fires New Event, FlowMattic runs Add New Row in Google Sheets with the data from that event.

You build this in the FlowMattic workflow builder on your own site. See the setup steps

Okta and Google Sheets workflows you can build

Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.

Ready-made template

Log every new Okta system event in a sheet

Each event becomes a row with the actor, event type, outcome and time, a copy of the log your team can filter without Okta admin access.

New EventAdd New Row

View the template

Keep a tab of failed sign-ins only

A Filter passes only authentication events whose outcome is a failure, so the security review covers the attempts that matter instead of every successful login.

New EventFilterAdd New Row

Split user, sign-in and admin events into tabs

A Router reads the event type and writes user lifecycle changes, sign-ins and admin actions to separate tabs, each with the columns that suit it.

New EventRouterAdd New Row

Give event types readable names before saving

Okta event types are technical strings. A Lookup Table swaps the ones you track for plain labels such as Password reset or User deactivated, so reviewers outside IT can read the sheet.

New EventLookup TableAdd New Row

Hold a monthly access review tab

Date/Time Formatter turns the event time into a month name used as the sheet name, so each month's access changes sit on a tab an auditor can sign off.

New EventDate/Time FormatterAdd New Row

Set up: system events as rows

At the end, each new Okta event reaches your Google Sheet as one row.

Prepare the sheet
Add a header row such as Time, Event type, Display message, Actor, Target, Outcome and IP address.
Connect Google Sheets
Add a Google Sheets connection with an account that can edit the spreadsheet. Share it only with people who should see sign-in data.
Start with New Event
Create a workflow with the Okta New Event trigger, follow its setup instructions to link your Okta org, then capture a test event so FlowMattic has its fields.
Add New Row
Add Google Sheets Add New Row, map the event fields to your columns, test the step and switch the workflow on.

Import the ready-made template Beginner, about 5 min to set up

Okta app icon — Built on the FlowMattic canvas. Test each step with real data, then switch the workflow on.

From Okta	To Google Sheets
Published	Time
Event type	Event type
Display message	Display message
Actor display name	Actor
Target	Target
Outcome result	Outcome
Client IP address	IP address

Triggers and actions in this pair

A trigger starts a workflow. An action is something FlowMattic does in the app as a step.

Good to know

New Event covers every event in your Okta system log, which can be a lot. Add a Filter or Router early so only the events you review reach the sheet.
Sign-in data includes names and IP addresses. Keep the spreadsheet shared only with the people who already review access.
The sheet is a copy for review. Changes to rows do not affect users or policies in Okta.

Okta

Integration page

Triggers (1)

New EventTriggers for a new event that occurs in Okta.

Google Sheets

Integration page

Triggers (6)

New Spreadsheet RowTrigger when a new row is added to the spreadsheet
New Or Updated Spreadsheet RowTrigger when a row is updated in the spreadsheet
Deleted Spreadsheet RowTrigger when a row is deleted from the spreadsheet
Update Cell DataTrigger when any cell is updated in the spreadsheet
Update Specific Cell DataTrigger when a specific cell is updated in the spreadsheet
Update Specific Column ValueTrigger when a specific column value is updated in the spreadsheet

Actions (19)

Add New RowAdd a new row with mapped data
Update RowUpdate existing row in specific spreadsheet with mapped data
Delete RowDelete row by ID in specific spreadsheet
Clear Row DataClear data or row by ID in specific spreadsheet
Lookup Row DataSearch for data in specific spreadsheet
Get Cell DataGet data for particular cell in specific spreadsheet
Update Cell DataUpdate data for particular cell in specific spreadsheet
Get Row CountGet total number of rows in specific spreadsheet
Get Row DataGet rows data from the sheet based on specified range
Create Spreadsheet ColumnCreate a new column in specific spreadsheet
Create New SheetCreate a new sheet in specific spreadsheet
Import CSV or JSON to Existing SheetImport CSV or JSON data to existing sheet in specific spreadsheet
Copy SheetCopy a sheet to another or within the same spreadsheet
Get RowsRetrieve rows in JSON format for use with Iterator
Export sheet to CSVExport the selected sheet to CSV format and save to WordPress Media Library
Export Sheet to ExcelExport the spreadsheet to Excel (.xlsx) format and save to WordPress Media Library
Export Sheet to PDFExport the spreadsheet to PDF format and save to WordPress Media Library
Export Sheet to OpenDocumentExport the spreadsheet to OpenDocument (.ods) format and save to WordPress Media Library
Export Sheet to TSVExport the selected sheet to TSV format and save to WordPress Media Library

Why run this pair with FlowMattic

Okta and Google Sheets connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.

Identity data stays on your server

Okta events pass through your own WordPress site into the sheet, so sign-in details are not held by an outside automation account.

A noisy log costs nothing extra

Runs are unlimited, so an org with many sign-ins a day can log what it needs without paying per event.

Reviews people can sign off

Monthly tabs with readable event names give managers and auditors something they can check and approve without Okta admin access.

Common questions

Can I export the Okta system log to Google Sheets?

Yes, going forward. The New Event trigger writes each new event with Add New Row. Use a Filter so only the event types you review are kept.

How do I log only failed Okta sign-ins?

Add a Filter after New Event that checks the event type is an authentication event and the outcome is a failure. Only those rows reach the sheet.

Can non-technical reviewers read the sheet?

Yes. A Lookup Table step can swap event types for plain labels, and the display message field already describes each event in words.

Is it safe to put Okta data in a spreadsheet?

Treat it like any access report. Share the sheet only with reviewers, keep only the columns you need, and use a Google Workspace account your organisation manages.

Did not find your answer? You can browse the help center or ask us directly.

Start automating Okta and Google Sheets

Install FlowMattic, connect both accounts and import a template. Every run stays on your own server.

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Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Okta integration 1.0.0, Google Sheets integration 2.2.4.