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Create FluentCRM contacts for newly-enrolled LearnDash students

When a user is enrolled into a LearnDash course, this workflow creates or updates their FluentCRM contact by email address, so every student on your WordPress site can receive your course emails.

LearnDash FluentCRM
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2 steps Setup ~5 min Used on 2.8k sites Free to import

The Create FluentCRM contacts for newly-enrolled LearnDash students workflow on the FlowMattic canvas, with 2 steps across LearnDash, FluentCRM
The workflow as it appears in the builder after import. Each step opens for editing.

What this workflow does

LearnDash handles lessons and progress, but it is not built for email marketing. If you send welcome sequences, course tips or offers from FluentCRM, your students need to be contacts there first. This workflow makes sure each enrolled student is.

The LearnDash trigger, Enrolled Into a Course, fires when a user is enrolled into a new course. The enrolment data, including details of the WordPress user, is passed on. The FluentCRM step, Create or Update Contact, then creates a contact for that email address, or updates the contact that already has it.

Both plugins run on your WordPress site, so student details stay on your own server. A student who enrols in a second course updates the same contact rather than making a new one. Each enrolment shows as a run in Task History, so you can confirm a student reached FluentCRM.

Welcome series for new students

A FluentCRM automation greets new contacts. Once each enrolled LearnDash student becomes a contact, they receive the welcome emails without you adding them by hand.

Announcing new courses to past learners

Everyone who has enrolled in any course sits in FluentCRM, giving you a list of learners to tell when you publish the next course.

Free course as a lead magnet

Visitors sign up for a free LearnDash mini course. Each enrolment adds them to FluentCRM, where you can follow up about your paid programme.

How this workflow runs

What happens at each step once the workflow is on, and what you need before you import it.

  1. Step 1Trigger
    LearnDash Enrolled Into a Course

    Fires when a user is enrolled into a LearnDash course on your site. The enrolment and user details are passed on for mapping in the next step.

  2. Step 2Action
    FluentCRM Create or Update Contact

    Creates a FluentCRM contact for the student, or updates the contact that already uses the same email. Map the user's email first, then first and last name if you want them stored.

What you need

  • FlowMatticCore
  • LearnDash PluginPlugin
  • FluentCRM PluginPlugin

After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.

Make it yours

Changes worth making after you import it.

  • Add FluentCRM's Add Tags to Contact after the contact step and map the course title into a tag, if the trigger provides it, so you can segment students by course.
  • Enrol a test user in a course after import so FlowMattic captures a sample, then map the email and name fields in the FluentCRM step from it.
  • If only one course should feed FluentCRM, add a Filter between the steps that continues only when the course name or ID equals that course.

Questions about this workflow

Does a LearnDash student enrolled in two courses get two FluentCRM contacts?

No. The FluentCRM step matches by email address, so the second enrolment updates the existing contact instead of adding a duplicate.

Are students enrolled before import added to FluentCRM?

No. Only enrolments that happen while the workflow is on start a run. Existing students can be brought in with FluentCRM's own import tools.

Does it matter how the student was enrolled in LearnDash?

The trigger listens for users being enrolled into a course. Enrol a test user the way your students usually join, then check Task History to confirm a run started.

Is any student data sent outside WordPress?

Not by this workflow. LearnDash and FluentCRM are both WordPress plugins, so the contact is written on the same site where the student enrolled.

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Import this workflow into your WordPress site

Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.

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Customers who run it every day

Rated 4.8 out of 5 by customers
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It's very straightforward, has a lot integrations and they work well. It is one thing to 'integrate' new external software, but integrating it well, with lots of options is where FlowMattic shines.

Koen A.

Works within WordPress, so it can easily access any inbuilt WP functions or custom functions and use them in your flow. It's easy to use and already has many useful integrations built.