Create monday.com items with new form entries in WPForms
Each new WPForms entry on your WordPress site becomes an item on a monday.com board, filled with the answers you map, so requests from your website join the rest of your team’s work.
WPForms
Monday.com2 steps Setup ~5 min Used on 730 sites Productivity Free to import
What this workflow does
WPForms is good at collecting requests, but each entry reaches you as an email notification, away from where your team tracks work. If you plan in monday.com, someone has to retype each request onto a board before anyone acts on it. Here, FlowMattic creates the board item instead.
The WPForms New Form Submission trigger runs each time a visitor submits a form built with the plugin. Every answer becomes available in FlowMattic. The second step is Create Item in Monday.com, which adds a new item to a board, named and filled from the form answers you map.
Every submission produces one item. The workflow doesn't check for an item that already exists for the same person, and it doesn't change the entry in WPForms, so your form notifications keep working as before. The first data leaves your site at the Monday.com step. Task History lists each run if an item is missing.
Website project requests
A web agency's WPForms brief form asks for the client's goals and deadline. Each brief becomes a monday.com item that the project lead assigns.
Internal IT or facilities tickets
Staff report a problem through a WPForms form on the company intranet. Each report lands on the support board as an item to work through.
Content suggestions
Readers suggest topics through a form on your blog. Each suggestion appears on the editorial board in monday.com for the team to review.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
WPForms New Form SubmissionRuns when a visitor submits one of your WPForms forms. All answers from the entry are captured and can be mapped into the monday.com item.
- Monday.com Create Item
Adds a new item to a monday.com board from the form entry. Connect your Monday.com account, map the WPForms answers into the item, and run a test to see where it lands.
What you need
- FlowMatticCore
- WPForms PluginPlugin
- Monday.com AccountAccount
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- Use a short, specific answer such as the requester's name or the request title as the item name, so the board stays easy to scan.
- If your site has several WPForms forms, add a Filter after the trigger on a value that identifies the form in the captured data, so only the right form adds items to this board.
- Submit a test entry after import so FlowMattic captures your form's fields, then map them into the monday.com item before switching the workflow on.
Questions about this workflow
Does this change the entry in WPForms?
No. The workflow reads the WPForms submission and nothing more. WPForms handles the entry and its notifications as it normally would.
What if someone submits the WPForms form twice?
You get two monday.com items. The template creates an item for every submission without looking for duplicates.
Which WPForms answers can go into the monday.com item?
Any field the form collects. Send a test submission and check the captured data to see each value you can map.
Are old WPForms entries added to monday.com?
No. Only entries submitted after the workflow is switched on create items.
More Project Management workflows
Other ready-to-import templates from the same category.
Import this workflow into your WordPress site
Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.
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