When a CalendarFix booking is confirmed, add it to Google Calendar and email the attendee via Gmail
When a CalendarFix booking is confirmed, this workflow creates a matching Google Calendar event and then emails the attendee from your Gmail account, so the appointment is on your calendar and the client hears from you.
CalendarFix
Google Calendar
Gmail3 steps Setup ~5 min Used on 1.2k sites Free to import
What this workflow does
A confirmed booking usually means two chores: putting it on the calendar you actually check, and sending the client a note with what to expect. Doing both by hand for every appointment takes time and is easy to skip on busy days. This workflow handles both once CalendarFix confirms the booking.
The CalendarFix trigger, New Booking Confirmation, starts a run at the moment a client's booking is confirmed. The Google Calendar step, Create Detailed Event, then adds an event to the calendar you choose, built from the booking values you map, such as the time and the client's name.
Last, the Gmail step sends an email from your account to the attendee address you map from the booking. You write the subject and body. Both steps run on every confirmation, and Task History keeps what Google Calendar and Gmail returned for each booking.
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Each confirmed call is added to the consultant's calendar, and the attendee is emailed three questions to think about before the meeting.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
CalendarFix New Booking ConfirmationRuns when a booking is confirmed in CalendarFix. The booking details, including the attendee's information, are passed on to both later steps.
- Google Calendar Create Detailed Event
Creates an event in the Google Calendar you pick, from the CalendarFix values you map. Check a test booking to confirm the start and end times land at the right hour.
- Gmail Send Email
Emails the attendee from the Gmail account you connect. Map their address from the booking as the recipient and write a subject and message that include the appointment details.
What you need
- FlowMatticCore
- CalendarFix AccountAccount
- Google Calendar AccountAccount
- Gmail AccountAccount
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- Include the client's name and the service in the event title you map, so your Google Calendar shows at a glance who each appointment is with.
- Add a Delay before the Gmail step if you want the email to arrive later, for example an hour after the booking is confirmed.
- Put a short reference such as the booking ID into the event description, so you can find the CalendarFix booking from your calendar.
Questions about this workflow
Does CalendarFix still send its own confirmation to the attendee?
The workflow doesn't change CalendarFix's notifications. If CalendarFix also emails attendees, they may get both, so make your Gmail message add something useful.
Is the CalendarFix client invited to the Google Calendar event?
Only if you set that up. Open the Create Detailed Event step after import to see whether it takes guest emails, and map the attendee's address there if it does. The Gmail step sends its own separate email either way.
Are cancelled CalendarFix bookings removed from Google Calendar?
No. New Booking Confirmation is the only CalendarFix trigger FlowMattic lists, so cancellations don't reach this workflow. Remove those events from your calendar yourself.
Can I use one Google account for the calendar and another for Gmail?
Yes. Each step has its own connection, so you can link a shared calendar account to one and your personal Gmail to the other.
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Import this workflow into your WordPress site
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