When a new form submission is received in HeyForm, add a new record in Notion
Each time someone submits a HeyForm form, this workflow creates a new item in a Notion database from their answers, so every response sits in the workspace where your team already plans and tracks work.
HeyForm
Notion2 steps Setup ~5 min Used on 656 sites Free to import
What this workflow does
HeyForm collects the responses, but your team reads, sorts and assigns work in Notion. Copying each response across by hand is slow and easy to forget, and a response left in the form tool rarely gets a follow-up. This workflow moves each one into Notion as it arrives.
The HeyForm trigger fires whenever a new entry is submitted on the form you connect. FlowMattic receives the answers and passes them to Notion, where the Create Database Item action adds one new item to the database you pick. You decide which answer goes into which part of the item when you map the step.
There are only two steps and no conditions, so every submission becomes its own Notion item. Once a response is in the database you can use Notion's own views, filters and assignees to work through it. Task History in FlowMattic lists each run, so you can see what was sent to Notion and spot a run that returned an error.
Customer feedback board
A HeyForm feedback survey sends each reply into a Notion database that the product team groups by theme and links to roadmap items.
Content pitches from contributors
Guest writers pitch ideas through a HeyForm form, and each pitch appears as an item in the editorial calendar database for the editor to review.
Internal IT or design requests
Staff file requests with a HeyForm form instead of chat messages, and each request lands in a Notion database the team works through by status.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
HeyForm New Form SubmissionFires whenever a new entry is submitted on the HeyForm form you connect. The respondent's answers become data that the Notion step can use.
- Notion Create Database Item
Creates a new item in the Notion database you choose and fills it with the HeyForm answers you map. Connect your Notion account and give it access to that database before you map the step.
What you need
- FlowMatticCore
- HeyForm AccountAccount
- Notion AccountAccount
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- Submit one test response after import so FlowMattic captures the HeyForm answers, then map them in the Notion step and check the new item before you turn the workflow on.
- Want only some responses in Notion? Add a Filter between the two steps, for example to continue only when a request-type answer equals Bug.
- Add a Slack or email step after Notion if someone should hear about each new item as well as find it in the database.
Questions about this workflow
Which Notion database do HeyForm responses go into?
The one you select in the Create Database Item step. Make sure your Notion connection has been shared with that database, or it will not appear in the step.
Are older HeyForm responses copied into Notion?
No. The trigger fires on new submissions, so only responses made after the workflow is turned on create Notion items.
Will a person who fills in the HeyForm form twice get two Notion items?
Yes. Every submission creates its own item, because the workflow does not look for an existing one first.
Can I send responses from several HeyForm forms to the same Notion database?
Yes. Import the workflow once per form, connect each copy to a different form, and point all of them at the same database.
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Import this workflow into your WordPress site
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