When new form submission is received in Avada Form, add a new contact in FluentCRM
Every Avada Form submission on your site is sent to FluentCRM, which creates a contact for the person or updates the one that already uses their email address.
Avada Forms
FluentCRM2 steps Setup ~5 min Used on 666 sites Free to import
What this workflow does
Avada Forms collect enquiries, quote requests and sign-ups on sites built with the Avada theme, but the entries don't become CRM contacts on their own. If you run your email marketing in FluentCRM, this workflow turns each submission into a contact so you can tag, segment and email them from there.
A run begins with the Avada Forms trigger, each time someone sends one of your Avada forms. Both Avada and FluentCRM run inside your WordPress site, so no outside accounts are involved. The submitted answers are passed to the next step.
Those answers then reach Create or Update Contact in FluentCRM. It matches on email address: a new address becomes a new contact, and an address FluentCRM already holds is updated with the values you map. The step ships unmapped, so after import you map the form's email field, plus name, phone or any other answers you want stored.
Every submission runs the workflow, including repeat entries from the same person, which simply refresh their contact. Submit a test entry and check Task History to see what Avada sent and what FluentCRM did with it.
Quote requests into a sales pipeline
A contractor's Avada quote form adds each enquirer to FluentCRM, where an automation tags them by service and sends a follow-up email.
Newsletter sign-up in the footer
A blog uses a short Avada form for newsletter sign-ups, and every address goes straight into FluentCRM for the weekly campaign.
Event interest list
A venue collects interest for upcoming events through an Avada form and keeps the people in FluentCRM to announce ticket sales.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
Avada Forms New Form SubmissionFires when a new submission is received from your Avada form. The submitted answers become available to map into FluentCRM.
- FluentCRM Create or Update Contact
Adds the Avada form sender to FluentCRM, or refreshes the contact that already has their email. Map the form's email field and any other answers, such as name or phone, after import.
What you need
- FlowMatticCore
- Avada Forms PluginPlugin
- FluentCRM PluginPlugin
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- Add FluentCRM's Add Tags to Contact step after Create or Update Contact to tag people by the form they used, so you can tell quote requests from newsletter sign-ups.
- Put a Filter between the Avada Forms trigger and the FluentCRM step that checks a consent checkbox on your form, so only people who agreed become contacts. Pick that checkbox when you set up the Filter.
- Add FluentCRM's Add Lists to Contact step after the contact step to place each person on the list your campaigns go to.
Questions about this workflow
What if the Avada form sender is already a FluentCRM contact?
Create or Update Contact matches by email, so the existing contact is updated with the values you map instead of a duplicate being created.
Which Avada form answers become contact fields?
Only the ones you map. The step ships empty, so match at least the email field, and add name, phone or custom fields as needed.
Do I need a FluentCRM or Avada account outside WordPress?
No. Both are WordPress plugins or theme features on your own site, so the workflow runs without connecting any outside service.
More Forms workflows
Other ready-to-import templates from the same category.
Import this workflow into your WordPress site
Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.
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