When new submission is received in WPForms, create a new product in WooCommerce
Each WPForms submission creates a new WooCommerce product from the answers in the form, so staff or vendors can add items to your store without opening the WooCommerce product editor.
WPForms
WooCommerce2 steps Setup ~5 min Used on 2.2k sites Free to import
What this workflow does
The WooCommerce product screen has many options, and giving people access to it means giving them a WordPress admin login. A simple WPForms form with fields for the product name, price and description is easier to hand to staff or suppliers. This workflow turns each form entry into a product.
The WPForms trigger runs when the form is submitted. FlowMattic passes the answers to the WooCommerce step, which creates a new product in your store from the values you map. Both plugins run on the same WordPress site as FlowMattic, so the data does not leave your site.
Every submission creates a product, and the workflow does not check whether one with the same name already exists. Before the form goes live, submit one test entry and look at the new product in WooCommerce. That shows you how the mapped values were saved and whether the product appears in your shop straight away.
Shop staff adding stock
Your team fills in a short WPForms form when new stock arrives. The product shows up in WooCommerce without anyone opening the product editor.
Supplier product submissions
Suppliers send product details through a form on a private page. Each entry becomes a WooCommerce product that you review before promoting it.
Handmade goods catalogue
A maker logs each new piece through a form on their phone, and the item is added to the WooCommerce store from those answers.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
WPForms New Form SubmissionRuns when someone submits your WPForms form. Each answer, such as a product name, price or description field, is passed on for mapping.
- WooCommerce Create New Product
Creates a new product in WooCommerce. Map the form answers to the product details, then check the result with a test entry before using the form for real.
What you need
- FlowMatticCore
- WPForms PluginPlugin
- WooCommerce PluginPlugin
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- Put the form on a page only logged-in staff can reach, or add a Filter that checks a code field, so random visitors cannot create products.
- Make the product name and price fields required in WPForms so every entry carries the values the WooCommerce step needs.
- Add a Slack or email step after WooCommerce to tell a manager a product was created, mapping the product details from the form.
Questions about this workflow
Does every WPForms entry create a new WooCommerce product?
Yes. There is no Filter or duplicate check, so each submission runs the Create New Product step. Two entries with the same name give you two products.
Will the new WooCommerce product be visible in my shop right away?
That depends on how the step saves the product. Submit a test entry after import and check the product's status in WooCommerce before you share the form.
Can people who submit the form edit the product later?
This template has no edit path for them. It only creates products. Changes after that are made in WooCommerce by someone with access to the product editor.
Must the WPForms form and the WooCommerce store share a site with FlowMattic?
Yes. Both are WordPress plugins, and this workflow uses the WPForms trigger and WooCommerce action on the site where FlowMattic is installed.
More E-Commerce workflows
Other ready-to-import templates from the same category.
Import this workflow into your WordPress site
Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.
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