easybill holds your invoices, quotes, customers and SEPA runs. Google Sheets is where many bookkeepers and agency owners actually check the numbers. FlowMattic copies easybill events into the sheet from your own WordPress site: each new document becomes a row, payments mark it paid, and failed sends land on a list someone can work through.
36 triggers 19 actions 7 example workflows 2 ready-made templates Unlimited runs
When this happens in easybill30 triggers
Do this in Google Sheets19 actions
1. TriggerDocument Create2. ActionAdd New RowWhen easybill fires Document Create, FlowMattic runs Add New Row in Google Sheets with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateEach invoice, quote or credit note gets a row with its number, customer, date and total, so the finance sheet stays current without a CSV export at month end.
Document CreateAdd New Row
View the template Document Payment Add finds the invoice's row by document ID and writes the amount and payment date into it, so the open-items view in the sheet shrinks as money comes in.
Document Payment AddLookup Row DataUpdate Row
When an invoice email, letter or fax fails, the document and reason go onto a Failed sends tab and Email (SMTP) alerts whoever re-sends it, before the customer's due date slips.
Postbox FailAdd New RowEmail (SMTP)
When a customer's address or VAT number changes in easybill, the matching row is looked up and overwritten, so the sheet your sales team reads never shows the old details.
Customer UpdateLookup Row DataUpdate Row
Position Create sends each invoice line on its own. Number Formatter tidies the price and quantity, and each line becomes a row you can pivot by product or service.
Position CreateNumber FormatterAdd New Row
When a SEPA XML is exported, its reference and a formatted export date go into a register, giving the treasurer a simple history of which direct debit runs went to the bank.
SEPA Payment ExportedDate/Time FormatterAdd New Row
A draft deleted in easybill should not stay in the ledger. The row is found by document ID and deleted, so totals in the sheet match easybill.
Document DeletedLookup Row DataDelete Row
At the end, every document created in easybill appears as one row in your ledger sheet.
Add a header row with columns such as Document ID, Number, Type, Customer, Date, Total and Status.
Under Connects, add your easybill account and a Google account with edit access to the ledger spreadsheet.
Create a workflow with the easybill Document Create trigger, then create a test invoice in easybill so FlowMattic captures its fields.
Add Google Sheets Add New Row, pick the ledger and tab, map the document fields to the columns and test the step before switching the workflow on.
1. Trigger in easybill
Document Create
2. Action in Google Sheets
Add New Row
Fields mapped from the earlier steps (a typical setup)
| From easybill | To Google Sheets |
|---|---|
| Document ID | Document ID |
| Document number | Number |
| Document type | Type |
| Customer name | Customer |
| Document date | Date |
| Total amount | Total |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
easybill and Google Sheets connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Customer names, addresses and invoice totals pass through your own WordPress site on the way to the sheet, not through an outside automation account.
The ledger fills as documents are created and paid, so the accountant opens one sheet instead of downloading and merging easybill exports.
Runs are unlimited, so logging every document, position and payment costs the same as logging a handful.
Yes. Put a Filter after Document Create that continues only when the document type is an invoice. Or use a Router to send each type to its own tab.
A second workflow on Document Payment Add looks up the invoice row by document ID with Lookup Row Data and writes the amount and date with Update Row.
Postbox Fail starts a workflow. Log the document and the send method on a separate tab and email the person responsible with Email (SMTP), so the invoice goes out again.
No. These workflows copy data from easybill into the sheet. Google Sheets triggers such as Update Specific Column Value can still start other workflows, for example to email your team when a row is marked as checked.
Yes. Use separate tabs. Customer Create and Contact Create add rows to their own tabs, and the update triggers keep those rows current with Lookup Row Data and Update Row.
Did not find your answer? You can browse the help center or ask us directly.
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Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. easybill integration 1.0.0, Google Sheets integration 2.2.4.
