Create monday.com items on boards for new form submissions in Gravity Forms
Every new Gravity Forms submission becomes an item on the monday.com board you pick, so requests from your WordPress site turn into work your team can assign and track.
Gravity Forms
Monday.com2 steps Setup ~5 min Used on 2.2k sites Productivity Free to import
What this workflow does
A form entry that sits in WordPress isn't a task anyone owns. If your team plans its work in monday.com, someone has to copy each request onto a board. This workflow does the copying when the form is submitted.
The Gravity Forms trigger, New Form Submission, runs when a visitor submits a form on your site. FlowMattic passes the answers to monday.com, where the Create Item action adds a new item to a board. You choose the board and map form answers into the item, for example the requester's name as the item name. A test submission after import shows what you can map.
Gravity Forms still saves the entry and sends its usual notifications. Each submission creates one item, and the workflow doesn't check the board for an earlier item from the same person.
Design requests for an in-house team
Staff ask for banners and flyers through a Gravity Forms form. Each request appears on the design team's monday.com board, ready to assign.
Client project briefs for an agency
A brief form on your site feeds the agency's intake board, so account managers pick up new work in monday.com instead of the WordPress admin.
Maintenance requests from tenants
Tenants report repairs through a form. Each report becomes an item on the facilities board where the team tracks progress.
How this workflow runs
What happens at each step once the workflow is on, and what you need before you import it.
Gravity Forms New Form SubmissionRuns each time a visitor submits a Gravity Forms form on your site. Every answer from that submission is available to map in the monday.com step.
- Monday.com Create Item
Adds one item per submission to a monday.com board. Connect your monday.com account, pick the board, and map form answers into the item so the team can see the request.
What you need
- FlowMatticCore
- Gravity Forms PluginPlugin
- Monday.com AccountAccount
After importing, map your own data. To keep the template universal, not every step is pre-filled. Open each step in the builder and connect your accounts and fields (channels, lists, sheets, recipients) before you switch the workflow on.
Make it yours
Changes worth making after you import it.
- Name each item after something your team recognises at a glance, such as the requester's name plus the request type from the form.
- Add a Filter after the trigger so only submissions with a certain answer, such as a chosen request type, create items.
- Use a Router to send different request types from the form to different monday.com boards, with a Create Item step on each route.
Questions about this workflow
Will Gravity Forms still save the entry and send its notifications?
Yes. FlowMattic just picks up the submitted answers. Gravity Forms saves the entry and sends its notifications as it normally does.
What if the same person submits the Gravity Forms form twice?
You get two items on the monday.com board. The workflow doesn't look for an existing item before creating a new one.
Which monday.com board receives the items?
The one you select in the Create Item step after import. You can change it at any time by editing that step.
Do I need Gravity Forms on the same WordPress site as FlowMattic?
Yes. The trigger listens to Gravity Forms submissions on the site where FlowMattic is installed.
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Other ready-to-import templates from the same category.
Import this workflow into your WordPress site
Download the JSON, import it from the Workflows screen and connect your accounts. Every run stays on your server, with no per-task fees.
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