Connect Gelato and Google Sheets

Gelato prints and ships your products through its production network and reports product, template, stock and production changes. A Google Sheet gives print-on-demand sellers one catalogue and one order tracker to share with a team. FlowMattic keeps that sheet current from your own WordPress site: new products are added, edits overwrite rows and production updates move each order's status.

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14 triggers 19 actions 6 example workflows 2 ready-made templates Unlimited runs

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When this happens in Gelato8 triggers

Do this in Google Sheets19 actions

1. TriggerStore Product Created

2. ActionAdd New Row

When Gelato fires Store Product Created, FlowMattic runs Add New Row in Google Sheets with the data from that event.

You build this in the FlowMattic workflow builder on your own site. See the setup steps

Gelato and Google Sheets workflows you can build

Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.

Ready-made template

Add each new Gelato store product to a catalogue sheet

Each product created in your Gelato store gets a row with its title, ID and variants, giving designers and marketers one catalogue to plan launches from.

Store Product CreatedAdd New Row

View the template

Keep catalogue rows current when products change

Store Product Updated finds the product's row by ID and overwrites the title, status and other details, so the catalogue never shows an old version.

Store Product UpdatedLookup Row DataUpdate Row

Remove deleted products from the catalogue

When a product is deleted in Gelato, its row is found and deleted too, so nobody plans a campaign around an item you no longer sell.

Store Product DeletedLookup Row DataDelete Row

Move each order's production status on a tracker

Production Status Update looks up the order's row and writes the new status, such as printed or shipped, so customer service can answer where-is-my-order from the sheet.

Production Status UpdateLookup Row DataUpdate Row

Log stock region availability changes

Each availability change adds a dated row per region, giving you a record of when items went unavailable in a region and how long it lasted.

Stock Region Availability UpdateDate/Time FormatterAdd New Row

Keep a register of product templates

New templates are logged with their ID and name on a Templates tab, so whoever creates products later picks the right base design.

Store Product Template CreatedAdd New Row

Set up: a Gelato product catalogue

At the end, each product created in your Gelato store is added as a row to your catalogue sheet.

Prepare the catalogue tab
Add headers such as Product ID, Title, Status, Variants, Created and Notes.
Connect Gelato and Google
Under Connects, add your Gelato account and a Google account with edit rights on the catalogue.
Use Store Product Created
Create a workflow with the Gelato Store Product Created trigger and add a test product to your store so the fields are captured.
Write the product row
Add Google Sheets Add New Row, map the product fields, test it and switch the workflow on.

Import the ready-made template Beginner, about 5 min to set up

From Gelato	To Google Sheets
Product ID	Product ID
Title	Title
Status	Status
Variants	Variants
Created at	Created

Triggers and actions in this pair

A trigger starts a workflow. An action is something FlowMattic does in the app as a step.

Good to know

Store Gelato's product ID and order ID in the sheet. The update, delete and production examples look rows up by these IDs.
Production Status Update only moves a row that already exists. Add the order to the tracker first, or use a Router after the lookup to add a row when none is found.
Variants may arrive as a list. Use an Iterator for one row per variant, or Text Formatter to join them into one cell.
The fields above are examples; check a captured product for the exact names.

Gelato

Integration page

Triggers (8)

Production Status UpdateTriggers when production status is updated.
Stock Region Availability UpdateTriggers when stock region availability is updated.
Store Product CreatedTriggers when the store product is created.
Store Product UpdatedTriggers when the store product is updated.
Store Product DeletedTriggers when the store product is deleted.
Store Product Template CreatedTriggers when the store product template is created.
Store Product Template UpdatedTriggers when the store product template is updated.
Store Product Template DeletedTriggers when the store product template is deleted.

Google Sheets

Integration page

Triggers (6)

New Spreadsheet RowTrigger when a new row is added to the spreadsheet
New Or Updated Spreadsheet RowTrigger when a row is updated in the spreadsheet
Deleted Spreadsheet RowTrigger when a row is deleted from the spreadsheet
Update Cell DataTrigger when any cell is updated in the spreadsheet
Update Specific Cell DataTrigger when a specific cell is updated in the spreadsheet
Update Specific Column ValueTrigger when a specific column value is updated in the spreadsheet

Actions (19)

Add New RowAdd a new row with mapped data
Update RowUpdate existing row in specific spreadsheet with mapped data
Delete RowDelete row by ID in specific spreadsheet
Clear Row DataClear data or row by ID in specific spreadsheet
Lookup Row DataSearch for data in specific spreadsheet
Get Cell DataGet data for particular cell in specific spreadsheet
Update Cell DataUpdate data for particular cell in specific spreadsheet
Get Row CountGet total number of rows in specific spreadsheet
Get Row DataGet rows data from the sheet based on specified range
Create Spreadsheet ColumnCreate a new column in specific spreadsheet
Create New SheetCreate a new sheet in specific spreadsheet
Import CSV or JSON to Existing SheetImport CSV or JSON data to existing sheet in specific spreadsheet
Copy SheetCopy a sheet to another or within the same spreadsheet
Get RowsRetrieve rows in JSON format for use with Iterator
Export sheet to CSVExport the selected sheet to CSV format and save to WordPress Media Library
Export Sheet to ExcelExport the spreadsheet to Excel (.xlsx) format and save to WordPress Media Library
Export Sheet to PDFExport the spreadsheet to PDF format and save to WordPress Media Library
Export Sheet to OpenDocumentExport the spreadsheet to OpenDocument (.ods) format and save to WordPress Media Library
Export Sheet to TSVExport the selected sheet to TSV format and save to WordPress Media Library

Why run this pair with FlowMattic

Gelato and Google Sheets connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.

One catalogue for the whole team

Designers, marketers and support all read the same product list without needing Gelato logins.

Every status change at one price

Runs are unlimited, so tracking each production update across hundreds of orders costs nothing extra.

Order details on your own server

Product and production data pass through your WordPress site to the sheet, not through an outside automation account.

Common questions

Can I track Gelato order production in Google Sheets?

Yes. Keep a tracker with one row per order and start a workflow on Production Status Update. It looks up the order and writes the new status with Update Row.

Will the catalogue follow product edits and deletions?

Yes, with two more workflows. Store Product Updated runs Lookup Row Data and Update Row; Store Product Deleted runs Lookup Row Data and Delete Row.

Can I see when items become unavailable in a region?

Yes. Stock Region Availability Update can add a dated row for each change, which shows when and where availability changed.

Do template changes need their own workflow?

If you want them tracked, yes. Store Product Template Created, Updated and Deleted can keep a Templates tab current in the same way as products.

Did not find your answer? You can browse the help center or ask us directly.

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Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Gelato integration 1.0.0, Google Sheets integration 2.2.4.