Teams that run projects, requests or field work in Smartsheet often collect the details through a Gravity Forms form on their WordPress site. FlowMattic adds each entry to the right Smartsheet sheet, attaches uploaded files, updates existing rows from status forms and can open a new project sheet from your template when a client signs up.
5 triggers 16 actions 7 example workflows 1 ready-made template Unlimited runs
When this happens in Gravity Forms1 trigger
Do this in Smartsheet16 actions
1. TriggerNew Form Submission2. ActionAdd Row to SheetWhen Gravity Forms fires New Form Submission, FlowMattic runs Add Row to Sheet in Smartsheet with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateRequests, applications or leads land in your Smartsheet tracker as rows, ready to assign, schedule and report on with the rest of the team's work.
New Form SubmissionAdd Row to Sheet
View the template One intake form can feed several teams. A Router reads the request type and adds design, IT and facilities requests to the sheet each team runs.
New Form SubmissionRouterAdd Row to Sheet
A client onboarding form creates a Smartsheet sheet from your project template and shares it with the project manager, so every project starts with the same plan.
New Form SubmissionNew Sheet From TemplateShare Sheet
Field staff pick a job and a new status on a mobile-friendly form. The matching Smartsheet row is updated, so the office sees progress without phone calls.
New Form SubmissionUpdate Existing Row
Briefs, photos or signed documents uploaded on the form are attached to the row they belong to, so nobody digs through email for the file.
New Form SubmissionAdd Row to SheetAdd Attachment to Row
A review form carries the row ID in a hidden field. The client's comments are added as a discussion on that row, where the team already talks about the work.
New Form SubmissionAdd Discussion to Row
A Filter catches entries marked urgent. The row is added and then sent by email with Send Row, so a manager sees it without opening Smartsheet.
New Form SubmissionFilterAdd Row to SheetSend Row
When you finish, each Gravity Forms entry is added as a new row in your Smartsheet sheet.
Make sure the Smartsheet sheet has a column for each form field you want to keep, such as Name, Email, Request and Due date.
Add a Smartsheet connection under Connects with an account that can edit the sheet. Gravity Forms runs on this site, so it needs no connection.
Create a workflow with the Gravity Forms New Form Submission trigger, choose the form and send a test entry so FlowMattic captures the fields.
Add a Smartsheet step with Add Row to Sheet, pick the sheet, map each field to its column, test it and switch the workflow on.
1. Trigger in Gravity Forms
New Form Submission
2. Action in Smartsheet
Add Row to Sheet
Fields mapped from the earlier steps (a typical setup)
| From Gravity Forms | To Smartsheet |
|---|---|
| Name | Name |
| Request details | Request |
| Date needed | Due date |
| Entry ID | Form entry |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Gravity Forms and Smartsheet connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Entries go straight into the Smartsheet sheets your team plans from, instead of an inbox someone copies from.
The form and FlowMattic share your WordPress site, so entry data goes to Smartsheet without an outside automation service.
Runs are unlimited on every plan, so a busy request form or a seasonal rush adds nothing to the bill.
Connect Smartsheet under Connects, start a FlowMattic workflow with the Gravity Forms New Form Submission trigger, send a test entry, then add Add Row to Sheet and map each field to a column. Switch it on and every new entry becomes a row.
Yes. Put the row ID in a hidden field, for example from a link you send, and use Update Existing Row to change the cells you map.
Yes. After Add Row to Sheet, use Add Attachment to Row with the upload field from the entry so the file sits on that row.
Yes. Move Row To Another Sheet and Copy Row To Another Sheet can be used in a later workflow, for example once a request is approved.
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NotionIntegration pageInstall FlowMattic, connect both accounts and import a template. Every run stays on your own server.
30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 23 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Gravity Forms integration 1.0.4, Smartsheet integration 1.0.
