Gravity Forms collects the entry on your WordPress site and FlowMattic writes it into Google Sheets, in the columns you pick. Add an email to the same workflow, give each registration its own number, or check how many rows a sheet already has before taking another sign-up. It suits events, applications, quotes and order forms.
7 triggers 19 actions 7 example workflows 4 ready-made templates Unlimited runs
When this happens in Gravity Forms1 trigger
Do this in Google Sheets19 actions
1. TriggerNew Form Submission2. ActionAdd New RowWhen Gravity Forms fires New Form Submission, FlowMattic runs Add New Row in Google Sheets with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateOffice staff, partners or clients who never log in to WordPress can work from a shared sheet that gets one row per entry, with the fields in the order they want.
New Form SubmissionAdd New Row
View the template The row is written first, then an email goes to the office with the answers and a link to the sheet, so the person on duty has both the alert and the record.
New Form SubmissionAdd New RowEmail (SMTP)
Count the rows already in the attendee sheet. A Router adds the registrant while places are left and emails them a waitlist message once the limit is reached.
New Form SubmissionGet Row CountRouterAdd New RowEmail (SMTP)
A Counter adds one for each entry and the number goes into its own column, which gives events and application rounds a simple ID to quote on the phone.
New Form SubmissionCounterAdd New Row
Applicants often resend a form to fix a detail. Look up their email in the sheet and overwrite that row, so reviewers read the latest answers and not two versions.
New Form SubmissionLookup Row DataUpdate Row
Forms with long text fields are slow to scan in a sheet. An AI agent writes a one-line summary that goes in its own column beside the full answer.
New Form SubmissionAI AgentAdd New Row
Order and donation forms send amounts with currency symbols. Number Formatter turns them into plain numbers, so the sheet's totals and charts add up without manual fixes.
New Form SubmissionNumber FormatterAdd New Row
At the end, every entry of the Gravity Forms form you choose becomes one row in your Google Sheet.
Open the Google Sheet and type a header for every field you want to keep, so each one appears as a column to map.
Under Connects, add a Google Sheets connection with an account that can edit that spreadsheet.
Create a workflow with the Gravity Forms New Form Submission trigger, choose the form, and submit one test entry so FlowMattic captures its fields.
Add Google Sheets Add New Row, pick the spreadsheet and sheet, map each field to its column, test the step and switch the workflow on.
1. Trigger in Gravity Forms
New Form Submission
2. Action in Google Sheets
Add New Row
Fields mapped from the earlier steps (a typical setup)
| From Gravity Forms | To Google Sheets |
|---|---|
| Name | Name |
| Phone | Phone |
| Message or main answer | Details |
| Entry date | Submitted |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Gravity Forms and Google Sheets connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Gravity Forms and FlowMattic both run on your WordPress site, so form data goes from your server to Google without a third service in the middle.
Runs are unlimited. A registration form that takes thousands of entries in launch week needs no plan change.
Counters, lookups, row counts and AI summaries let the sheet do real work, such as capping places or keeping one row per applicant.
Yes. Put Google Sheets Add New Row after the trigger and an Email (SMTP) step after it. The email can include the answers and the sheet link, and both happen in the same workflow run.
No. FlowMattic reads the entry from the New Form Submission trigger and writes the row with its own Google Sheets app. You only need FlowMattic and a Google account that can edit the sheet.
No. The trigger fires for entries made after the workflow is live. Export older entries from Gravity Forms and import them into the sheet once.
Yes. Create a workflow per form and pick a different sheet in each Add New Row step, or use one workflow with a Router on the form name.
Yes. Add a Filter after the trigger that continues only when a field has the value you want, for example a payment status of paid.
Did not find your answer? You can browse the help center or ask us directly.
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Google Sheets and WordPress11 shared templates
Google Sheets and ActiveCampaign11 shared templatesInstall FlowMattic, connect both accounts and import a template. Every run stays on your own server.
30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 23 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Gravity Forms integration 1.0.4, Google Sheets integration 2.2.4.
