Gravity Forms already lives on your WordPress site, often as the back-office form staff and suppliers fill in. FlowMattic turns those entries into WooCommerce changes: a supplier submission becomes a product, a stock count updates quantities, a phone order becomes a real order. It is for store teams who want simple forms in front of WooCommerce admin screens.
44 triggers 57 actions 7 example workflows 1 ready-made template Unlimited runs
When this happens in Gravity Forms1 trigger
Do this in WooCommerce57 actions
1. TriggerNew Form Submission2. ActionCreate New ProductWhen Gravity Forms fires New Form Submission, FlowMattic runs Create New Product in WooCommerce with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateSupplier or consignment forms add a product only when, for example, the status field says Ready to list, so half-finished entries stay out of the catalogue.
New Form SubmissionFilterCreate New Product
View the template One supplier form with a list of sizes or colours creates the variable product, then Iterator adds each option as its own variation.
New Form SubmissionCreate Variable ProductIteratorCreate Product Variation
Staff walk the shelves with a short count form on a tablet. Each entry finds the SKU they counted and sets its stock quantity.
New Form SubmissionGet Product by SKUUpdate Product Stock Quantity
Sales staff request a new price through a form. A manager approves it in Human in the Loop, and only then does the store price change.
New Form SubmissionGet Product by SKUHuman in the LoopUpdate Product Price
Branch checks the business type and tax number fields, and only applicants who qualify get a WooCommerce customer account.
New Form SubmissionBranchCreate a Customer
Whoever answers the phone fills in the customer's email and product, and the store gets a proper order with a note saying it came by phone.
New Form SubmissionGet Customer by EmailCreate New OrderAdd Order Note
Customers who refer a friend through the form get a single-use discount code by email, created in WooCommerce as the entry arrives.
New Form SubmissionCreate CouponEmail (SMTP)
At the end, entries that contain your chosen word become WooCommerce products, and the rest are ignored.
Give the Gravity Forms form fields for product name, description, price, SKU and a status or category field to filter on.
Create a workflow with Gravity Forms and New Form Submission, pick the form and submit a test entry. Both plugins run on this site, so no connection is needed.
Add a Filter that continues only when the status field contains your word, for example Ready to list.
Add WooCommerce Create New Product, map the name, description, price and SKU, test the step and switch the workflow on.
1. Trigger in Gravity Forms
New Form Submission
3. Action in WooCommerce
Create New Product
Fields mapped from the earlier steps (a typical setup)
| From Gravity Forms | To WooCommerce |
|---|---|
| Product name field | Product title |
| Description field | Description |
| Price field | Regular price |
| SKU field | SKU |
| Category field | Product category |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Gravity Forms and WooCommerce connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Entries and store data never leave your WordPress install, and there is no account to connect for either plugin.
Packers, suppliers and phone staff fill in a short form instead of learning the WooCommerce product and order screens.
Filter, Branch and Human in the Loop decide which entries are allowed to touch products, prices and customers.
Yes. Start with the Gravity Forms New Form Submission trigger and add Create New Product, mapping the name, price, SKU and description fields. Add a Filter first if only some entries should become products.
Yes. Gravity Forms product fields take payment inside the form. These workflows change the WooCommerce store itself: its catalogue, stock, prices, customers and orders.
Use Get Product Variation or Get Product by SKU to find the item, then Update Product Variation or Update Product Stock Quantity. Giving each variation its own SKU makes the lookup simple.
Yes. Put a Human in the Loop step before the WooCommerce action. The workflow waits for the decision, and the price or stock changes only when the request is approved.
Did not find your answer? You can browse the help center or ask us directly.
Gravity Forms and Slack5 shared templates
Gravity Forms and WordPress5 shared templates
Gravity Forms and Google Sheets4 shared templates
Gravity Forms and HubSpot CRM4 shared templates
Gravity Forms and Notion4 shared templates
Gravity Forms and FluentCRM3 shared templates
Gravity Forms and AI Agents3 shared templates
Gravity Forms and Mailchimp2 shared templatesWooCommerce and Google Sheets20 shared templates
WooCommerce and Slack18 shared templates
WooCommerce and WhatsApp Cloud API13 shared templates
WooCommerce and FluentCRM10 shared templates
WooCommerce and AI Agents8 shared templates
WooCommerce and Telegram5 shared templates
WooCommerce and Fluent Forms3 shared templates
WooCommerce and Contact Form 73 shared templatesInstall FlowMattic, connect both accounts and import a template. Every run stays on your own server.
30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Gravity Forms integration 1.0.4, WooCommerce integration 2.2.2.