Connect MaintainX and Google Sheets

MaintainX runs work orders on the shop floor, while plant managers, landlords and finance often review maintenance in a spreadsheet. FlowMattic writes each new MaintainX work order into Google Sheets from your WordPress site and updates the row as its status changes, so you can see open jobs, finished jobs and the categories they fall under.

Try FlowMattic free See example workflows

9 triggers 19 actions 6 example workflows 2 ready-made templates Unlimited runs

Try a pairing

When this happens in MaintainX3 triggers

Do this in Google Sheets19 actions

1. TriggerNew Work Order

2. ActionAdd New Row

When MaintainX fires New Work Order, FlowMattic runs Add New Row in Google Sheets with the data from that event.

You build this in the FlowMattic workflow builder on your own site. See the setup steps

MaintainX and Google Sheets workflows you can build

Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.

Ready-made template

Log every new MaintainX work order

Each work order gets a row with title, asset, location, priority and assignee, building a maintenance history you can sort and share outside the app.

New Work OrderAdd New Row

View the template

Update the row when a work order changes status

Find the work order by its ID and write the new status and date, so the sheet shows which jobs are open, on hold or done right now.

Work Order Status ChangeLookup Row DataUpdate Row

Keep a tab of completed jobs for monthly reports

A Filter passes only status changes to done, and each completed job is copied to a Completed tab with a formatted date, ready for a monthly count.

Work Order Status ChangeFilterDate/Time FormatterAdd New Row

Record the category when one is added to a work order

Categories such as Electrical or Safety are often added after the job is opened. Look up the work order and fill in its category column so cost reports group correctly.

New Category on Work OrderLookup Row DataUpdate Cell Data

Give each site or building its own tab

A Router reads the work order's location and writes it to that site's tab, so each facility manager sees only the jobs on their property.

New Work OrderRouterAdd New Row

Email the manager when a high-priority job is logged

Write the work order to the sheet first, then a Filter on priority lets an Email (SMTP) step tell the duty manager about urgent jobs only.

New Work OrderAdd New RowFilterEmail (SMTP)

Set up: new work orders as rows

At the end, every new MaintainX work order is written to your Google Sheet as one row.

Prepare the sheet
Add a header row such as Work order ID, Title, Asset, Location, Priority, Assignee, Status and Created.
Connect Google Sheets
Open Connects in FlowMattic and add a Google Sheets connection with an account that can edit the sheet.
Start with New Work Order
Create a workflow with the MaintainX New Work Order trigger, follow its setup instructions and open a test work order so FlowMattic captures its fields.
Add New Row
Add Google Sheets Add New Row, map the work order fields to your columns, test the step and switch the workflow on.

Import the ready-made template Beginner, about 5 min to set up

From MaintainX	To Google Sheets
Work order ID	Work order ID
Title	Title
Asset	Asset
Location	Location
Priority	Priority
Assignee	Assignee
Status	Status
Created at	Created

Triggers and actions in this pair

A trigger starts a workflow. An action is something FlowMattic does in the app as a step.

Good to know

Keep the MaintainX work order ID in every row. Status and category workflows need it to find the row the work order was written to.
Edits in the sheet do not change the work order. Technicians keep updating jobs in MaintainX, and the sheet follows.
The fields above are an example. Check the data captured from your test work order and map what MaintainX sends.

MaintainX

Integration page

Triggers (3)

New Category on Work OrderTriggers when a new category is added to a work order.
New Work OrderTriggers when a new work order is created.
Work Order Status ChangeTriggers when a work order status is changed.

Google Sheets

Integration page

Triggers (6)

New Spreadsheet RowTrigger when a new row is added to the spreadsheet
New Or Updated Spreadsheet RowTrigger when a row is updated in the spreadsheet
Deleted Spreadsheet RowTrigger when a row is deleted from the spreadsheet
Update Cell DataTrigger when any cell is updated in the spreadsheet
Update Specific Cell DataTrigger when a specific cell is updated in the spreadsheet
Update Specific Column ValueTrigger when a specific column value is updated in the spreadsheet

Actions (19)

Add New RowAdd a new row with mapped data
Update RowUpdate existing row in specific spreadsheet with mapped data
Delete RowDelete row by ID in specific spreadsheet
Clear Row DataClear data or row by ID in specific spreadsheet
Lookup Row DataSearch for data in specific spreadsheet
Get Cell DataGet data for particular cell in specific spreadsheet
Update Cell DataUpdate data for particular cell in specific spreadsheet
Get Row CountGet total number of rows in specific spreadsheet
Get Row DataGet rows data from the sheet based on specified range
Create Spreadsheet ColumnCreate a new column in specific spreadsheet
Create New SheetCreate a new sheet in specific spreadsheet
Import CSV or JSON to Existing SheetImport CSV or JSON data to existing sheet in specific spreadsheet
Copy SheetCopy a sheet to another or within the same spreadsheet
Get RowsRetrieve rows in JSON format for use with Iterator
Export sheet to CSVExport the selected sheet to CSV format and save to WordPress Media Library
Export Sheet to ExcelExport the spreadsheet to Excel (.xlsx) format and save to WordPress Media Library
Export Sheet to PDFExport the spreadsheet to PDF format and save to WordPress Media Library
Export Sheet to OpenDocumentExport the spreadsheet to OpenDocument (.ods) format and save to WordPress Media Library
Export Sheet to TSVExport the selected sheet to TSV format and save to WordPress Media Library

Why run this pair with FlowMattic

MaintainX and Google Sheets connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.

Maintenance records stay on your server

Work order details pass from MaintainX through your own WordPress site into the sheet, not through another company's automation account.

Every status change is covered

Runs are unlimited, so a busy site with many status changes a day costs the same as a small one.

Reports for people without a seat

Owners, landlords and accountants read a shared sheet of work orders without needing a MaintainX login of their own.

Common questions

Can Google Sheets show the current status of each MaintainX work order?

Yes. Log new work orders with New Work Order, then build a second workflow on Work Order Status Change that finds the row with Lookup Row Data and writes the new status with Update Row.

Can I count completed work orders each month?

Yes. Filter status changes to your completed status and add each one to a Completed tab with a formatted date. A pivot table then counts jobs by month or asset.

Can each building have its own sheet?

Yes. Put a Router after New Work Order with a path per location, and point each Add New Row at that site's tab or spreadsheet.

Will editing the sheet update MaintainX?

No. Data flows from MaintainX into Google Sheets. Keep MaintainX as the place jobs are assigned and closed, and use the sheet for reports.

Did not find your answer? You can browse the help center or ask us directly.

Start automating MaintainX and Google Sheets

Install FlowMattic, connect both accounts and import a template. Every run stays on your own server.

Try FlowMattic free See pricing

30-day money-back guarantee Unlimited workflows and runs Self-hosted

Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. MaintainX integration 1.0.0, Google Sheets integration 2.2.4.