Run your editorial calendar and client tracking in Smartsheet and let WordPress follow along. FlowMattic adds rows for new posts and users, turns approved rows into drafts or published posts, and logs site maintenance. For content teams and agencies that plan in Smartsheet and publish on WordPress.
36 triggers 87 actions 7 example workflows 1 ready-made template Unlimited runs
When this happens in WordPress32 triggers
Do this in Smartsheet16 actions
1. TriggerNew Post2. ActionAdd Row to SheetWhen WordPress fires New Post, FlowMattic runs Add Row to Sheet in Smartsheet with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateTitle, author, link and publish date go into the content tracker when a post goes live, so the team sees what shipped without checking the site.
New PostAdd Row to Sheet
View the template A new row in the editorial calendar becomes a draft post with its title, category and brief, so writers start inside WordPress with the plan already filled in.
New RowNew Post
An editor sets the Status column to Approved, a Filter checks it and Set Post Status publishes the draft whose ID is stored in the row.
Updated RowFilterSet Post Status
Get Post Metadata reads the Smartsheet row ID saved on the post, and Update Existing Row writes the new title and modified date to it.
Update PostGet Post MetadataUpdate Existing Row
Each registered user becomes a row with name, email and role, so a membership or client team can tick off onboarding steps in Smartsheet.
New UserAdd Row to Sheet
Agencies keep a maintenance log per client. Plugin Updated adds the plugin name and date to the client's sheet, ready for the monthly report.
Plugin UpdatedAdd Row to Sheet
When a designer attaches artwork to a row, New Media uploads it to WordPress, so the writer finds the image ready when building the post.
New AttachmentNew Media
At the end, every post published on your WordPress site adds a row to your Smartsheet content tracker.
In Smartsheet, add columns such as Title, Author, URL, Published and Post ID.
Under Connects in FlowMattic, add a Smartsheet connection with an account that can edit the sheet. WordPress needs no connection, because FlowMattic runs on it.
Create a workflow with WordPress and New Post, then publish a test post so FlowMattic captures its fields.
Add Smartsheet Add Row to Sheet, choose the sheet, map the post fields to the columns, test the step and switch the workflow on.
1. Trigger in WordPress
New Post
2. Action in Smartsheet
Add Row to Sheet
Fields mapped from the earlier steps (a typical setup)
| From WordPress | To Smartsheet |
|---|---|
| Post title | Title |
| Author name | Author |
| Permalink | URL |
| Post date | Published |
| Post ID | Post ID |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
WordPress and Smartsheet connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Rows become drafts and approvals publish them, so the plan and the site stay in step.
FlowMattic runs inside WordPress, so only Smartsheet needs connecting and posts never pass through a third service.
Runs are unlimited, so an agency can log updates and posts across client sites without counting tasks.
Yes. A workflow with the WordPress New Post trigger and Smartsheet's Add Row to Sheet adds a row for each published post with the fields you map.
Yes. Start with the Smartsheet New Row trigger and add a WordPress New Post step. Map the title, content and category from the row and set the status to draft if an editor should review it.
Use the Updated Row trigger, a Filter that checks the status column says Approved, and Set Post Status with the post ID stored in the row.
Yes. WordPress New Comment can add a discussion to the post's row with Add Discussion to Row, and Smartsheet New Comment can start a workflow too.
No. FlowMattic is a WordPress plugin, so WordPress triggers and actions run on the site itself. Only Smartsheet is added under Connects.
Did not find your answer? You can browse the help center or ask us directly.
WordPress and Slack17 shared templates
WordPress and Contact Form 715 shared templates
WordPress and LearnDash13 shared templates
WordPress and Brevo (Sendinblue)13 shared templates
WordPress and OpenAI (ChatGPT)11 shared templates
WordPress and Google Sheets10 shared templates
WordPress and Tutor LMS8 shared templates
WordPress and FluentCRM7 shared templatesInstall FlowMattic, connect both accounts and import a template. Every run stays on your own server.
30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. WordPress integration 7.3.0, Smartsheet integration 1.0.
