Gravity Forms notifications go out through your site's mail setup and often read like system mail. With FlowMattic, each entry can be sent from a real Gmail account instead, routed to the right colleague, followed up a few days later or turned into a draft reply. It suits consultants, agencies and service businesses who already answer clients from Gmail.
1 trigger 18 actions 6 example workflows 2 ready-made templates Unlimited runs
When this happens in Gravity Forms1 trigger
Do this in Gmail18 actions
1. TriggerNew Form Submission2. ActionSend EmailWhen Gravity Forms fires New Form Submission, FlowMattic runs Send Email in Gmail with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateEach submission arrives as a Gmail message with the fields laid out the way you want, and anyone on the team can answer or forward it from the same inbox.
New Form SubmissionSend Email
View the template A Lookup Table turns the location or department chosen on the form into an email address, so one form serves several branches without a notification rule for each.
New Form SubmissionLookup TableSend Email
FlowMattic finds recent Gmail threads with the sender, an AI Agent writes a reply that takes them into account, and the draft waits in Gmail for you to edit and send.
New Form SubmissionFind Multiple EmailsAI AgentCreate Draft
A Delay holds the workflow, then a short personal check-in goes from your Gmail, which often brings back the leads who meant to reply and forgot.
New Form SubmissionDelaySend Email
A Filter checks the budget field and lets through only entries above your minimum, so the sales inbox holds the enquiries that deserve a same-day answer.
New Form SubmissionFilterSend Email
A Router reads the form's existing customer question and sends a welcome with next steps to new people, and a support contact note to people who already buy from you.
New Form SubmissionRouterSend Email
When you are done, every new entry on your chosen Gravity Form is emailed from your Gmail account.
Add your Gmail account under Connects in FlowMattic. Gravity Forms runs on the same WordPress site, so it needs no account.
Start a workflow with the Gravity Forms New Form Submission trigger, pick the form and submit a test entry so FlowMattic captures its fields.
Add Send Email, set the recipient, subject and body, and place the form fields where they belong in the message.
Send the test email, check it in the recipient's inbox and switch the workflow on.
1. Trigger in Gravity Forms
New Form Submission
2. Action in Gmail
Send Email
Fields mapped from the earlier steps (a typical setup)
| From Gravity Forms | To Gmail |
|---|---|
| Name field | Subject: New enquiry from ... |
| Email field | Body: how to reach them |
| Service field | Body: what they need |
| Message field | Body: their message |
| Entry date | Body: received |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Gravity Forms and Gmail connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Sending through Gmail means the conversation continues in the account you already work from, with your signature and your sent history.
FlowMattic runs inside your WordPress site with unlimited runs, so form data goes from Gravity Forms to Google without a third service storing it.
Gmail actions such as Create Draft, Find Multiple Emails and Add Label to Email let one entry start a draft, a search or a filing step.
It sends Gravity Forms entries through your Gmail account instead of your site's own mail. Each new entry can send an email, create a draft, or look up earlier messages, using the FlowMattic builder inside WordPress.
Yes. Map the form's email field into the recipient of Send Email and write the reply with their answers in it. It is sent from your Gmail address.
Yes. Use Create Draft instead of Send Email. The draft sits in Gmail with the entry's details, and you send it when you are happy with it.
Yes. After sending, use Find Email to locate the message and Add Label to Email to file it under a label such as Website enquiries.
Did not find your answer? You can browse the help center or ask us directly.
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30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Gravity Forms integration 1.0.4, Gmail integration 1.2.0.