Send email from your own Gmail address when a record lands in Airtable, and turn the emails you care about into records. Outreach lists, applications, orders and supplier invoices are typical uses. FlowMattic runs each workflow on your WordPress site, sends through your Gmail account, and can leave a draft for you to check instead of sending.
1 trigger 25 actions 6 example workflows 5 ready-made templates Unlimited runs
When this happens in Airtable1 trigger
Do this in Gmail18 actions
1. TriggerNew Record2. ActionSend EmailWhen Airtable fires New Record, FlowMattic runs Send Email in Gmail with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateApplicants, buyers or new partners added to a table get an email from your Gmail address straight away, written with their name and details from the record.
New RecordSend Email
View the template For cold outreach or sensitive replies, an AI agent writes a personal email from the record and Gmail saves it as a draft, so you read and send each one yourself.
New RecordAI AgentCreate Draft
Label supplier invoices or enquiries in Gmail. A schedule finds the labelled emails, loops over them, creates a record for each and swaps the label so nothing is filed twice.
ScheduleFind Multiple EmailsIteratorCreate RecordRemove Label from Email
After the first email, a Delay waits three days and a second message goes out, which covers the polite nudge most small teams mean to send and forget.
New RecordSend EmailDelaySend Email
A Router reads a type field such as quote, booking or complaint and sends the matching message, so one table serves several kinds of request.
New RecordRouterSend Email
Once Gmail sends the email, Update Record ticks a sent field and stores the date on the record, so the table shows who has been contacted.
New RecordSend EmailUpdate Record
At the end, every new record in your Airtable table sends one email from your Gmail account to the address on the record.
Under Connects, add a Gmail connection with the Google account you want emails to come from.
Add an Airtable connection that can read the base, and make sure the table has an email field.
Create a workflow with Airtable New Record, choose the base and table, and add a test record with your own email address.
Add Gmail Send Email, map the email field to the recipient, write the subject and body with the record's fields, test it on yourself and switch it on.
1. Trigger in Airtable
New Record
2. Action in Gmail
Send Email
Fields mapped from the earlier steps (a typical setup)
| From Airtable | To Gmail |
|---|---|
| Email field | To |
| Name field | Body: greeting |
| Status or type field | Subject |
| Notes field | Body: details |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Airtable and Gmail connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Replies land in your Gmail inbox and the thread looks like any other email you sent, which helps with outreach and customer messages.
Swap Send Email for Create Draft in any example, and the workflow prepares the message while you decide when it goes.
FlowMattic runs on your WordPress site with unlimited runs, so a long outreach list costs the same as a short one.
Start a FlowMattic workflow with Airtable New Record and add Gmail Send Email. Map the record's email field to the recipient and its other fields into the subject and body. Each new record then sends one email.
Yes, on a schedule. Gmail has no trigger here, so a Schedule runs Find Multiple Emails, Iterator loops over the results and Create Record adds each one. Change a label afterwards so they are not added again.
Yes. Use Create Draft instead of Send Email. The draft sits in Gmail until you review and send it, or a later Send Draft step sends it.
Yes, when you have the email's thread from Find Email. Reply to Email answers in that thread, which suits workflows that handle incoming messages.
Put the attachment URL from the record into the email body as a link. The reader opens the file from Airtable's link.
Did not find your answer? You can browse the help center or ask us directly.
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Reviewed 23 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Airtable integration 1.1.0, Gmail integration 1.2.0.
