Zoom runs the meeting, but the lists around it, who signed up, who came, where the recording is, usually end up in a spreadsheet. FlowMattic fills that Google Sheet from Zoom events on your WordPress site, and can work the other way to register people listed in a sheet. Good for webinar hosts, trainers and sales teams.
41 triggers 28 actions 7 example workflows 1 ready-made template Unlimited runs
When this happens in Zoom35 triggers
Do this in Google Sheets19 actions
1. TriggerNew Meeting Registrant2. ActionAdd New RowWhen Zoom fires New Meeting Registrant, FlowMattic runs Add New Row in Google Sheets with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateEach person who registers for a meeting gets a row with name, email and the meeting topic, so you can share the list with co-hosts before the session.
New Meeting RegistrantAdd New Row
View the template A Router reads the webinar topic and writes each registrant into that webinar's tab, so every session has its own sign-up count and follow-up list.
New Webinar RegistrantRouterAdd New Row
Find Meeting or Webinar Participants pulls everyone who joined, and an Iterator writes each one as a row, so trainers have proof of attendance for every session.
Meeting EndedFind Meeting or Webinar ParticipantsIteratorAdd New Row
When a registrant cancels, find their row by email and set the status to Cancelled, so the reminder list and the head count stay correct.
Meeting Registrant CancelledLookup Row DataUpdate Row
Each completed recording adds a row with the meeting topic, date and share link, so a team can find last month's demo without searching Zoom.
New Cloud RecordingAdd New Row
Paste attendees from a partner or a sales list into the sheet. Each new row runs Create Meeting Registrant, and Update Row writes their personal join link back.
New Spreadsheet RowCreate Meeting RegistrantUpdate Row
When Zoom finishes the meeting summary, the topic, date and summary text go into a row, giving the team a searchable record of what was discussed.
New Meeting SummaryAdd New Row
When you finish, everyone who registers for your Zoom meetings is written to your sheet as one row.
In Zoom, require registration on the meeting. Registrant triggers and actions only apply to meetings that use it.
Under Connects, add the Zoom account that hosts the meetings and a Google account that can edit the spreadsheet.
Create a workflow with the Zoom New Meeting Registrant trigger and register yourself for a test meeting to capture the data.
Add Google Sheets Add New Row, choose the tab, map the registrant fields to columns, test and switch the workflow on.
1. Trigger in Zoom
New Meeting Registrant
2. Action in Google Sheets
Add New Row
Fields mapped from the earlier steps (a typical setup)
| From Zoom | To Google Sheets |
|---|---|
| First and last name | Name |
| Meeting topic | Meeting |
| Meeting start time | Date |
| Join URL | Join link |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Zoom and Google Sheets connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Sign-ups, attendance, cancellations and recordings land in sheets you can share, sort and report on.
Runs are unlimited, so a weekly webinar with hundreds of registrants needs no bigger FlowMattic plan.
Names and emails pass from Zoom to Google through your WordPress server rather than another company's automation account.
Start a workflow with New Meeting Registrant or New Webinar Registrant, then add Google Sheets Add New Row and map name, email and meeting topic to columns. Registration must be turned on for the meeting.
Yes. Log registrants with one workflow, then after Meeting Ended use Find Meeting or Webinar Participants and Lookup Row Data to mark each attendee's row. Rows left unmarked are your no-shows.
Yes. A Google Sheets trigger such as New Spreadsheet Row can run Create Meeting with the topic and time from the row, then Update Row can write the join link back.
Yes, they use different triggers, such as New Meeting Registrant and New Webinar Registrant. Both can write to the same spreadsheet.
Yes. New Cloud Recording fires when a recording is ready, and you can map its share link and meeting topic into a row.
Did not find your answer? You can browse the help center or ask us directly.
Google Sheets and Slack149 shared templates
Google Sheets and AI Agents26 shared templates
Google Sheets and Fluent Forms23 shared templates
Google Sheets and WooCommerce20 shared templates
Google Sheets and FluentCRM19 shared templates
Google Sheets and WPForms12 shared templates
Google Sheets and ActiveCampaign11 shared templates
Google Sheets and Gmail11 shared templatesInstall FlowMattic, connect both accounts and import a template. Every run stays on your own server.
30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Zoom integration 1.0.0, Google Sheets integration 2.2.4.
