Connect ClickUp and Gmail

Keep clients and contractors informed from your Gmail without copying updates out of ClickUp. A finished task, a moved due date or a new assignee becomes a plain email, and emails you label in Gmail turn into ClickUp tasks. It fits agencies and freelancers who plan in ClickUp and talk to clients by email.

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28 triggers 43 actions 6 example workflows 1 ready-made template Unlimited runs

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When this happens in ClickUp28 triggers

Do this in Gmail18 actions

1. TriggerTask Status Updated

2. ActionSend Email

When ClickUp fires Task Status Updated, FlowMattic runs Send Email in Gmail with the data from that event.

You build this in the FlowMattic workflow builder on your own site. See the setup steps

ClickUp and Gmail workflows you can build

Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.

Email the client when their task is marked done

A Filter waits for your done status, then Gmail sends the client a short note with the task name and any link, so they hear about finished work without asking.

Task Status UpdatedFilterSend Email

Turn labelled emails into ClickUp tasks

Add a to-do label to any email. A Schedule finds labelled messages, creates a task with the subject and body, then removes the label so the next run skips it.

ScheduleFind Multiple EmailsIteratorCreate TaskRemove Label from Email

Tell the client a due date has moved

When a deadline changes, Date/Time Formatter writes the new date in plain words and Gmail sends it to the client, so a slip is explained before it becomes a surprise.

Task Due Date UpdatedDate/Time FormatterSend Email

Brief contractors by email when they are assigned

Freelancers who do not live in ClickUp get an email with the task, its description and the due date as soon as they are added as assignee.

Task Assignee UpdatedSend Email

Draft a client update from each new task comment

When someone comments on a client task, Gmail saves a draft to the client with that comment, so you can tidy the wording and send it from your own inbox.

Task Comment PostedCreate Draft

Mark tasks approved from labelled client replies

Label a client's approval email and a Schedule picks it up. Update Task sets the task named in the subject to your approved status, then the label is removed so the next run skips it.

ScheduleFind Multiple EmailsIteratorUpdate TaskRemove Label from Email

Set up: email the client on done

When this is in place, moving a ClickUp task to your done status sends the client an email from your Gmail.

Connect both accounts
In FlowMattic, open Connects and add a ClickUp connection and a Gmail connection for the address your clients know.
Keep the client's email on the task
Add the client's email to a custom field or the description of each client task, so the workflow knows who to write to.
Start from Task Status Updated
Create a workflow with ClickUp and Task Status Updated, pick the workspace and list, then change a test task's status to capture the data.
Filter and send
Add a Filter for the done status and a Gmail Send Email step with the task name in the subject. Test it and switch the workflow on.

Gmail app icon — Built on the FlowMattic canvas. Test each step with real data, then switch the workflow on.

From ClickUp	To Gmail
Client email field	To
Task name	Subject
Task URL	Body: link
Assignee name	Body: signed by

Triggers and actions in this pair

A trigger starts a workflow. An action is something FlowMattic does in the app as a step.

Good to know

Gmail has no triggers here, so turning email into tasks runs on a Schedule with Find Multiple Emails. Remove the label in the same workflow to avoid duplicate tasks.
ClickUp tasks do not hold a client email by default. Store it in a custom field or the description so Send Email has an address.
Update Task needs the task ID. Put it in the subject of the emails you send, so a labelled reply can be matched back to its task.

ClickUp

Integration page

Triggers (28)

Task CreatedTriggered when a new task is created
Task UpdatedTriggered when a task is updated
Task DeletedTriggered when a task is deleted
Task Priority UpdatedTriggered when the priority of a task is updated
Task Status UpdatedTriggered when the status of a task is updated
Task Assignee UpdatedTriggered when an assignee is added or removed from a task
Task Due Date UpdatedTriggered when the due date of a task is updated
Task Tag UpdatedTriggered when a tag is added or removed from a task
Task MovedTriggered when a task is moved to a new List
Task Comment PostedTriggered when a comment is added to a task
Task Comment UpdatedTriggered when an existing comment on a task is updated
Task Time Estimate UpdatedTriggered when the time estimate on a task is added or updated
Task Time Tracked UpdatedTriggered when the time tracked on a task is added, updated, or deleted
List CreatedTriggered when a new List is created
List UpdatedTriggered when an existing List is updated
List DeletedTriggered when a List is deleted
Folder CreatedTriggered when a new Folder is created
Folder UpdatedTriggered when an existing Folder is updated
Folder DeletedTriggered when a Folder is deleted
Space CreatedTriggered when a new Space is created
Space UpdatedTriggered when an existing Space is updated
Space DeletedTriggered when a Space is deleted
Goal CreatedTriggered when a new Goal is created
Goal UpdatedTriggered when an existing Goal is updated
Goal DeletedTriggered when a Goal is deleted
Key Result CreatedTriggered when a new Target is created
Key Result UpdatedTriggered when an existing Target is updated
Key Result DeletedTriggered when a Target is deleted

Actions (25)

Create SpaceCreates a new Space
Create FolderCreates a new folder
Create ListCreates a new list
Create TaskCreates a new task
Create Sub TaskCreates a new sub task
Post Task CommentPost a new comment on task
Add Tag to TaskAdds a new tag to task
Create Space TagCreates a new space tag
Create ChecklistCreates a new checklist
Create Checklist ItemCreates a new checklist item
Create GoalCreates a new Goal
Update FolderUpdate an existing Folder
Update ListUpdate an existing Lists
Delete FolderDelete an existing Folder
Delete SpaceDelete an existing Space
Delete ListDelete an existing List
Delete TaskDelete an existing Task
Get Task by Task IDGet the task details
Time TrackedAdd time tracked to task
Update TaskUpdate an existing task
Get TasksGet all tasks from a list
Remove Tag from TaskRemoves a tag from a task
Add Task DependencyAdd a dependency to a task
Delete Task DependencyDelete a dependency from a task
Set Custom Field ValueSet a custom field value on a task

Gmail

Integration page

Actions (18)

Send EmailSend an email to the recipient
Send Template EmailSend an email using the FlowMattic email template
Find EmailFind an email in Gmail
Find Multiple EmailsFind multiple emails in Gmail
Mark Email as ReadMarks the email as read by the thread ID
Get Email DetailsGet the details of specific email from Gmail
Reply to EmailReply to the email
Create DraftCreate a draft of the email
Send DraftSend the draft of the email
Delete DraftDelete the draft of the email
Create Draft ReplyCreate a draft reply of the email
Send Draft ReplySend the draft reply of the email
Delete Draft ReplyDelete the draft reply of the email
List All LabelsList all labels in Gmail
Create LabelCreate a label in Gmail
Delete LabelDelete a label in Gmail
Add Label to EmailAdd a label to the email
Remove Label from EmailRemove a label from the email

Why run this pair with FlowMattic

ClickUp and Gmail connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.

Updates come from your own address

Clients get mail from your Gmail, so replies return to you and the conversation stays in one thread.

Task data does not leave your server

Task names and client addresses move between ClickUp and Gmail through your WordPress site, not through another company's automation account.

As many updates as you need

Runs are unlimited, so emailing on every status change across all your clients costs the same as one.

Common questions

Can a Gmail email create a ClickUp task?

Yes, on a schedule. Gmail has no triggers on this pair, so a Schedule runs Find Multiple Emails for a label you choose, an Iterator goes through them, and Create Task adds each one before the label is removed.

Which ClickUp changes can send an email?

Any of the task triggers, including Task Status Updated, Task Due Date Updated, Task Assignee Updated, Task Priority Updated and Task Comment Posted. Add a Filter when only some changes should send mail.

Can I check emails before they reach the client?

Yes. Use Create Draft instead of Send Email. The draft waits in Gmail with the task details filled in until you send it yourself.

Can the email go to a different client per list?

Yes. Keep the address in a task custom field, or use a Lookup Table that maps each ClickUp list to the client's email.

Will this email the client for every small change?

Only if you let it. A Filter on the status, priority or list keeps internal changes quiet and sends mail only for the events the client should hear about.

Did not find your answer? You can browse the help center or ask us directly.

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Reviewed 23 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. ClickUp integration 1.1.1, Gmail integration 1.2.0.