Teams plan work in Notion and talk to clients in Gmail, and someone ends up copying between them. FlowMattic sends a Gmail message when a Notion item is added or changes status, prepares drafts that send once approved in Notion, and files labelled emails into a database. It suits agencies, studios and operations teams who run client work from Notion.
2 triggers 25 actions 5 example workflows 1 ready-made template Unlimited runs
When this happens in Notion2 triggers
Do this in Gmail18 actions
1. TriggerNew Database Item2. ActionSend EmailWhen Notion fires New Database Item, FlowMattic runs Send Email in Gmail with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateA new request, bug or content idea in Notion arrives as a Gmail message with its properties, so people who live in their inbox still hear about it.
New Database ItemSend Email
View the template A Filter waits for the Status property to become Ready, then Gmail sends the client a note with the delivery link, so the update goes out as soon as the work is done.
Updated Database ItemFilterSend Email
Adding a prospect to a Notion CRM creates a Gmail draft from their properties and saves the draft ID back on the item, ready for the approval step below.
New Database ItemCreate DraftUpdate Database Item
When the Approved checkbox is ticked, Send Draft sends the stored draft, so a manager checks outreach in Notion without opening the sender's Gmail.
Updated Database ItemFilterSend Draft
A daily Schedule finds emails with a label such as Invoices, adds each as a Notion item and removes the label, so nothing is logged twice.
ScheduleFind Multiple EmailsIteratorCreate Database ItemRemove Label from Email
At the end, every new item in your Notion database sends a Gmail message to the people you choose.
Connect Notion under Connects in FlowMattic and allow it to access the database you want to watch.
Add the Gmail account that should send the messages under Connects.
Start a workflow with the Notion New Database Item trigger, pick the database and add a test item.
Add Send Email, set the recipients and use the item's title, owner and due date in the subject and body, then test and switch it on.
1. Trigger in Notion
New Database Item
2. Action in Gmail
Send Email
Fields mapped from the earlier steps (a typical setup)
| From Notion | To Gmail |
|---|---|
| Title | Subject |
| Owner property | Body: owner |
| Due date property | Body: due |
| Page URL | Body: link to the item |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Notion and Gmail connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Status changes and approvals happen where the work is tracked, and the email goes out from the inbox the client already knows.
FlowMattic runs on your WordPress server with no task counting, so a daily inbox sweep and every status change cost the same.
Create Draft and Send Draft split writing from sending, so automation prepares outreach and someone still approves it.
On this page, the closest option is a frequent Schedule that runs Find Multiple Emails and creates a database item for each result.
Yes. Add Create Comment on page after Send Email with a short note such as Client emailed, so the page shows when the update went out.
Yes. Map an email or person property from the item into the recipient field of Send Email, so each client or owner gets their own message.
The trigger gives you the item's properties. Put the important details in properties, or link to the page so the reader opens it in Notion.
Did not find your answer? You can browse the help center or ask us directly.
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30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Notion integration 2.0.1, Gmail integration 1.2.0.