Ready-made templateEmail respondents from your Gmail address
The confirmation comes from a real inbox the person can reply to, with their own answers in it, rather than a generic form notification.
New Form SubmissionSend Email
View the template
Connect Jotform and Gmail
Jotform collects the submission and Gmail sends the email from your own address. FlowMattic links them so respondents get a personal confirmation, each department gets the forms meant for it, quotes wait as Gmail drafts until someone checks them, and a follow-up goes out a few days later if you want one.
1 trigger 18 actions 5 example workflows 1 ready-made template Unlimited runs
Try a pairing
When this happens in Jotform1 trigger
Do this in Gmail18 actions
1. TriggerNew Form Submission2. ActionSend EmailWhen Jotform fires New Form Submission, FlowMattic runs Send Email in Gmail with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Jotform and Gmail workflows you can build
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made template Send each submission to the right department
A Router reads the department or topic field and emails sales, support or HR from Gmail, so nobody has to forward form alerts by hand.
New Form SubmissionRouterSend Email
Prepare quote replies as Gmail drafts
Quote and booking requests create a draft addressed to the customer with the details filled in. Someone checks the price and sends it from Gmail.
New Form SubmissionCreate Draft
Write a personal reply with an AI Agent, then draft it
For enquiry forms, an AI Agent turns the answers into a short personal reply. It lands as a Gmail draft, so a person reads it before it goes out.
New Form SubmissionAI AgentCreate Draft
Follow up three days after an application
Applicants get a thank-you now and a status note three days later from a Delay step, which cuts down on 'did you get my form' emails.
New Form SubmissionSend EmailDelaySend Template Email
Set up: email respondents from Gmail
By the end, each submission of your Jotform form sends the respondent an email from your Gmail account.
Connect Jotform and Gmail
Under Connects in FlowMattic, add a Jotform connection with your API key and a Gmail connection with the Google account you want to send from.
Start with New Form Submission
Create a workflow with the Jotform New Form Submission trigger, pick the form and submit it once so FlowMattic captures the answers.
Write the email
Add Gmail Send Email, set the recipient to the email answer, and write a subject and body that use the respondent's name and answers.
Test and switch on
Test the step, check the email arrives in a test inbox, then switch the workflow on.
Import the ready-made template
Beginner, about 5 min to set up
1. Trigger in Jotform
New Form Submission
-
2. Action in Gmail
Send Email
Fields mapped from the earlier steps (a typical setup)
From Jotform To Gmail Email answer To Name answer Subject and greeting Form title Subject Submission answers Body
Triggers and actions in this pair
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Good to know
- These workflows send email through Gmail, so replies to these emails do not start a workflow. Each workflow starts from a Jotform submission.
- Gmail applies its own daily sending limits to each account. A form that gets very heavy traffic is better served by an SMTP or email service step.
- The answer names depend on your form, so the mapping above is an example. Make the email field required so every run has a recipient.
Triggers (1)
- New Form SubmissionTriggers when new form submission is received
Actions (18)
- Send EmailSend an email to the recipient
- Send Template EmailSend an email using the FlowMattic email template
- Find EmailFind an email in Gmail
- Find Multiple EmailsFind multiple emails in Gmail
- Mark Email as ReadMarks the email as read by the thread ID
- Get Email DetailsGet the details of specific email from Gmail
- Reply to EmailReply to the email
- Create DraftCreate a draft of the email
- Send DraftSend the draft of the email
- Delete DraftDelete the draft of the email
- Create Draft ReplyCreate a draft reply of the email
- Send Draft ReplySend the draft reply of the email
- Delete Draft ReplyDelete the draft reply of the email
- List All LabelsList all labels in Gmail
- Create LabelCreate a label in Gmail
- Delete LabelDelete a label in Gmail
- Add Label to EmailAdd a label to the email
- Remove Label from EmailRemove a label from the email
Why run this pair with FlowMattic
Jotform and Gmail connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Emails from your own inbox
Messages are sent from your Gmail account and appear in its Sent folder, so the whole conversation stays in one place.
Answers stay between you and Google
Submission data passes from Jotform through your WordPress server to Gmail, not through another automation company.
No per-email cost from FlowMattic
Runs are unlimited, so sending a confirmation, an internal alert and a follow-up for each submission all fit in your plan.
Common questions
How do I send an email from Gmail when a Jotform is submitted?
Create a workflow with the Jotform New Form Submission trigger and add Gmail Send Email. Use the form's email answer as the recipient and build the message from the other answers.
Can I check the email before it is sent?
Yes. Use Create Draft instead of Send Email. The draft appears in Gmail with the details filled in, and you send it when it looks right.
Can I use a designed email template?
Yes. Send Template Email uses a FlowMattic email template, so confirmations can carry your logo and layout and still go out through Gmail.
Can I send to different people based on an answer?
Yes. Add a Router after the trigger with a condition on that answer, and put a Send Email step with a different recipient on each path.
Can I label the sent email in Gmail?
Yes. Add Add Label to Email after sending, with a label such as the form name, so all emails for one form are easy to find.
Did not find your answer? You can browse the help center or ask us directly.
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Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Jotform integration 1.0, Gmail integration 1.2.0.