Most meetings need a few emails around them: a reminder the day before, a note if plans change, a follow-up afterwards. FlowMattic sends them from your own Gmail account based on what happens in Google Calendar, and it can turn emailed booking requests into calendar events. Consultants, coaches, clinics and sales teams run it from their WordPress site.
6 triggers 39 actions 6 example workflows 4 ready-made templates Unlimited runs
When this happens in Google Calendar6 triggers
Do this in Gmail18 actions
1. TriggerEvent Start2. ActionSend EmailWhen Google Calendar fires Event Start, FlowMattic runs Send Email in Gmail with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
A set time before a session starts, an Iterator goes through the attendee list and Gmail sends each guest the time, location and call link, so every guest has the details to hand for the call.
Event StartIteratorSend Email
When a call finishes, a Gmail draft addressed to the guest is waiting with the meeting title and a thank-you, so the host adds the real next steps and sends it.
Event EndedCreate Draft
Cancelling or deleting an event sends every attendee a short Gmail note with the original date, so a workshop or class cancellation reaches people who never open calendar updates.
Event CancelledIteratorSend Email
New events whose title matches Consultation send the client a confirmation built from a FlowMattic email template, with what to prepare and how to reschedule.
New Event Matching SearchSend Template Email
An evening Schedule lists the next day's events and sends one Gmail summary, so a busy practice owner sees the day ahead before leaving the office.
ScheduleList EventsSend Email
A Schedule searches Gmail for booking requests, adds each one to the calendar with Create Quick Event and labels the email, so the same request is not booked twice.
ScheduleFind Multiple EmailsIteratorCreate Quick EventAdd Label to Email
Once this is running, everyone invited to an event on your calendar gets a Gmail reminder before it starts.
Under Connects in FlowMattic, add a Google Calendar connection for the calendar and a Gmail connection for the address the reminders should come from.
Create a workflow with Google Calendar Event Start, choose the calendar and how far ahead it should run, then capture a test event with a guest.
Add an Iterator on the event's attendee list so each guest is handled one at a time.
Inside the loop, add Gmail Send Email, map the attendee email to the recipient and add the event title, time and call link to the message.
Send a test to your own address, check the wording and switch the workflow on.
1. Trigger in Google Calendar
Event Start
3. Action in Gmail
Send Email
Fields mapped from the earlier steps (a typical setup)
| From Google Calendar | To Gmail |
|---|---|
| Attendee email | To |
| Event summary | Subject |
| Start date and time | Email body |
| Location | Email body |
| Video call link | Join link in the body |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Google Calendar and Gmail connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Attendee addresses and meeting details move from Google Calendar to Gmail through your own WordPress site rather than a third-party automation service.
Runs are unlimited on every plan, so a clinic sending dozens of reminders a day pays no more than a coach with three calls a week.
Gmail's Create Draft and Send Draft actions let you keep sensitive follow-ups for a human to review, while routine reminders go out on their own.
In FlowMattic, start a workflow with Event Start, choose how long before the event it should run, loop over the attendees with an Iterator and add Gmail Send Email with the event details.
Yes, on a Schedule. Find Multiple Emails searches Gmail for matching messages, an Iterator goes through them, Create Quick Event or Create Detailed Event adds each to the calendar, and Add Label to Email marks them as done.
Yes. Use Create Draft instead of Send Email, and the draft waits in Gmail for you to edit and send. Send Draft can send it later from another workflow if you prefer.
Yes. Send Template Email sends a message built from a FlowMattic email template, so confirmations and reminders share one layout instead of plain text written into each workflow.
Only if you build that. New or Updated Event runs when an event is created or changed, so you can use it to send a new time, with a Filter if only some changes should email anyone.
Did not find your answer? You can browse the help center or ask us directly.
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Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Google Calendar integration 2.0.0, Gmail integration 1.2.0.