Send email about your WordPress site from a real Gmail inbox. FlowMattic listens for users, posts, comments and role changes, then sends a message or saves a draft through your Gmail account, so replies come back to a mailbox someone reads instead of a no-reply address.
32 triggers 89 actions 6 example workflows 1 ready-made template Unlimited runs
When this happens in WordPress32 triggers
Do this in Gmail18 actions
1. TriggerNew User2. ActionSend EmailWhen WordPress fires New User, FlowMattic runs Send Email in Gmail with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateEach morning a Schedule fetches your recent posts and Gmail sends the list to your team or a small subscriber group, with no newsletter tool to manage.
ScheduleGet Posts by Post TypeSend Email
View the template Membership sites and communities send a personal hello signed by a real person. When the new user replies, the answer is in your Gmail inbox.
New UserSend Email
A user moved to Administrator or Editor is worth knowing about. The owner gets an email naming the user and the role they now have.
User Role ChangedSend Email
Bloggers who like to answer readers by email find a draft waiting in Gmail, addressed to the commenter and quoting their comment, ready to edit and send.
New CommentCreate Draft
On multi-author sites the editor publishes, and the author hears about it. Get User by ID finds the author's email from the post before Gmail sends the link.
New PostGet User by IDSend Email
User Login fires for everyone, so a Filter lets through only administrator accounts. Owners of client sites get a record of each admin sign-in in their inbox.
User LoginFilterSend Email
At the end, Gmail sends a list of your latest posts at the same time every day.
Open Connects and add a Gmail connection with the Google account the round-up should come from.
Create a workflow that starts with Schedule and set it to run once a day at the hour you want.
Add WordPress Get Posts by Post Type, choose Posts and the number to fetch, and test the step to see the titles and links.
Add Gmail Send Email, enter the recipients, put the post titles and links in the body, test it and switch the workflow on.
2. Action in WordPress
Get Posts by Post Type
3. Action in Gmail
Send Email
Fields mapped from the earlier steps (a typical setup)
| From WordPress | To Gmail |
|---|---|
| Post title | Line in the email body |
| Permalink | Link under each title |
| Post date | Date shown in the body |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
WordPress and Gmail connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Messages come from your Gmail address and appear in its Sent folder, so the conversation history lives where your team already works.
FlowMattic runs inside your WordPress install, so it reads users, roles and posts directly and sends only the email to Google.
There is no task count, so a login alert for every admin sign-in costs the same as a weekly digest.
You connect a Gmail account once, then build workflows that start from a WordPress event such as New User or New Post and end with a Gmail action such as Send Email or Create Draft. It runs on your own site with no code.
No. These workflows send their own messages through Gmail. WordPress password resets and plugin notifications keep using whatever mail setup your site has today.
Yes. Use Create Draft instead of Send Email. The message waits in Gmail's Drafts folder until you open it, edit it and press send yourself.
Gmail actions include Create Label and Add Label to Email, so a later step can label a message by topic. Labels make it easy to find every welcome note or alert in one view.
Yes. On a Schedule, run Get All Users by Role, loop over the results with Iterator and send each user a Gmail message. Keep the list small, since this is personal email rather than a newsletter tool.
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30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 23 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. WordPress integration 7.3.0, Gmail integration 1.2.0.
