Notion is where many teams plan content, hiring and client work, and Gravity Forms is how outside people send things in. FlowMattic adds each entry to a Notion database from your WordPress site, or builds a page from it, so applications, briefs and feedback arrive in the workspace already organised.
3 triggers 7 actions 6 example workflows 4 ready-made templates Unlimited runs
When this happens in Gravity Forms1 trigger
Do this in Notion7 actions
1. TriggerNew Form Submission2. ActionCreate Database ItemWhen Gravity Forms fires New Form Submission, FlowMattic runs Create Database Item in Notion with the data from that event.
You build this in the FlowMattic workflow builder on your own site. See the setup steps
Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.
Ready-made templateContact, application or request forms create an item with each answer in its own property, so the team can sort, assign and filter entries in a Notion board or table.
New Form SubmissionCreate Database Item
View the template Ready-made templateWriters submit a draft through a form. An AI Agent step reviews it for clarity and tone, and the draft and feedback are saved as an item in your editorial database.
New Form SubmissionAI AgentCreate Database Item
View the template Agencies collect goals, audience and deadlines on an intake form. Each entry becomes a page under the client's parent page, giving the team a brief to work from.
New Form SubmissionCreate Page
Find Database Item searches by email. A Router updates the person's existing item with the latest answers and only creates a new item for someone not yet in the database.
New Form SubmissionFind Database ItemRouterUpdate Database Item
Clients or stakeholders name the page they reviewed on a form. Find Page (By Title) locates it and their feedback is added as a comment, without giving them workspace access.
New Form SubmissionFind Page (By Title)Create Comment on page
Each application becomes an item in your hiring database, with a Date/Time Formatter setting a review date a week ahead so the hiring manager sees what is due.
New Form SubmissionDate/Time FormatterCreate Database Item
When you are finished, each entry on your chosen form creates an item in a Notion database.
In Notion, create a database with properties for the answers you want, such as Name, Email, Topic and Message.
Add Notion under Connects in FlowMattic and give it access to that database when Notion asks which pages to share.
Start with Gravity Forms New Form Submission, choose the form and submit a test entry.
Add Notion Create Database Item, select the database and map each form field to its property.
Test the step, open the new item in Notion and switch the workflow on.
1. Trigger in Gravity Forms
New Form Submission
2. Action in Notion
Create Database Item
Fields mapped from the earlier steps (a typical setup)
| From Gravity Forms | To Notion |
|---|---|
| Name field | Name (title) |
| Email field | Email property |
| Topic dropdown | Topic select |
| Message field | Message text property |
A trigger starts a workflow. An action is something FlowMattic does in the app as a step.
Gravity Forms and Notion connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.
Answers go into typed Notion properties, so boards, filters and views work on form entries without any tidying first.
Applicants, clients and reviewers use a form on your site, and their input reaches Notion without adding them as members.
The workflow runs on your server with unlimited runs, so a busy application form costs no more than a quiet one.
FlowMattic watches your form with the Gravity Forms New Form Submission trigger, then a Notion step such as Create Database Item or Create Page writes the entry into your workspace, with each field mapped to a property.
Yes. Give each form its own workflow and database, or use a Router on a field such as department to choose the database.
Yes. Use Find Database Item to search by a property such as email, then Update Database Item with the item it returns.
Yes. Create Page makes a page inside a parent page, which suits long answers such as briefs or applications that read better as a document.
Did not find your answer? You can browse the help center or ask us directly.
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30-day money-back guarantee Unlimited workflows and runs Self-hosted
Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Gravity Forms integration 1.0.4, Notion integration 2.0.1.