Connect Monday.com and Gmail

Clients and managers often live in their inbox while the work is tracked on a monday.com board. FlowMattic lets board events send, draft and reply to Gmail messages from your WordPress site, so a status change, a new update or a finished item reaches the right person by email without anyone writing it by hand.

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20 triggers 45 actions 6 example workflows 2 ready-made templates Unlimited runs

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When this happens in Monday.com20 triggers

Do this in Gmail18 actions

1. TriggerStatus Changes to a Specific Value

2. ActionSend Email

When Monday.com fires Status Changes to a Specific Value, FlowMattic runs Send Email in Gmail with the data from that event.

You build this in the FlowMattic workflow builder on your own site. See the setup steps

Monday.com and Gmail workflows you can build

Each one uses only triggers and actions the two integrations ship today, plus FlowMattic's own tools. Where the library has a ready-made template, import it instead of building from scratch.

Ready-made template

Email stakeholders when a deal's status changes to Won

Pick the status value that matters, such as Won or Approved, and Gmail sends a message to the people who need to act, like finance or the delivery lead.

Status Changes to a Specific ValueSend Email

View the template

Tell the client when their item reaches review

When an item moves into the Ready for review group, the client gets an email with the item name and a link, so approvals start without a status call.

Item Moves to a Specific GroupSend Email

Reply in the client's original thread when work is done

Find Email searches for the client's request by subject or address, and Reply to Email answers in that thread once the item hits Done, keeping the whole history together.

Status Changes to a Specific ValueFind EmailReply to Email

Draft a first response to each new request item

An AI Agent step reads the new item's details and writes a reply that Gmail saves as a draft, so the account manager edits and sends it instead of starting from blank.

Item CreationAI AgentCreate Draft

Forward updates posted on an item to the client

Project managers post progress as monday.com updates. A Text Formatter strips the formatting and Gmail sends the note to the client contact stored on the item.

New Update PostedText FormatterSend Email

Email a weekly digest of the board

Every Monday a Schedule reads the board's values, a Data Transformer shapes them into a list of open items with owners and dates, and Gmail sends the summary to the team lead.

ScheduleGet Board ValuesData TransformerSend Email

Set up: email on a status change

When you finish, Gmail sends an email each time an item's status on your board changes to the value you pick.

Connect both apps
Add your monday.com and Gmail accounts under Connects in FlowMattic.
Choose the status
Start with the Monday.com Status Changes to a Specific Value trigger, pick the board, the status column and the value, then change a test item to capture data.
Write the email
Add Gmail Send Email, set the recipients, and build the subject and body from the item name and columns.
Test and turn on
Test the step, check the inbox, then switch the workflow on.

Import the ready-made template Beginner, about 5 min to set up

Gmail app icon — Built on the FlowMattic canvas. Test each step with real data, then switch the workflow on.

From Monday.com	To Gmail
Item name	Email subject
Owner column	Email body
Client email column	To
Board name	Email body

Triggers and actions in this pair

A trigger starts a workflow. An action is something FlowMattic does in the app as a step.

Good to know

An incoming email does not start the workflows on this page. Start from a monday.com event, a Schedule or a Webhook.
To email a client, keep their address in an email column on the item, or type a fixed address into the Send Email step.
Status Changes to a Specific Value watches one value. Build a second workflow, or use Column Change Detected with a Router, for other values.

Monday.com

Integration page

Triggers (20)

New Update PostedTriggers when a new update is posted in the system.
Column Change DetectedTriggers whenever any column in a specified board or dataset undergoes a change.
Item CreationTriggers when a new item is created in the system.
Item Moved to Any GroupTriggers when an item is moved to any group.
Item Moves to a Specific GroupTriggers when an item moves to a specific group.
Status Changes to a Specific ValueTriggers when a status changes to a specific value.
Item Name ChangesTriggers when the name of an item changes.
Subitem CreatedTriggers when a new subitem is created.
New Update Posted on a SubitemTriggers when a new update is posted on a subitem.
Any Subitem Column ChangesTriggers when any column of a subitem changes.
Subitem Name ChangesTriggers when the name of a subitem changes.
Item DeletedTriggers when an item is deleted from the system.
Subitem DeletedTriggers when a subitem is deleted from the system.
Item ArchivedTriggers when an item is archived.
Subitem ArchivedTriggers when a subitem is archived.
Item RestoredTriggers when an archived item is restored.
Column CreatedTriggers when a new column is created.
Subitem MovedTriggers when a subitem is moved to a different location or group.
Update ChangesTriggers when any update in the system changes.
Update DeletedTriggers when an update is deleted from the system.

Actions (27)

Get Board ValuesReturns the data for all columns in the specific board.
Get File Column ValuesReturns the data for a specific file column in the board.
Get Subitem ValuesReturns the subitems for a specific item in the board.
Get Item by Column ValueFind the items on a board whose column matches a given value
Get Column ValuesReturns the data for a specific column in the board.
Get Group DetailsReturns the group name for a specific board.
Get User DetailsReturns the details for a specific user.
Get FoldersReturns the folders for a specific board.
Get WorkspacesReturns the workspaces for a specific board.
Create BoardCreates a new board.
Create ColumnCreate a new column in a board.
Create ItemCreate a new Item in a board.
Create SubitemCreate a new subitem in an item.
Create GroupCreates a new group in a board.
Create UpdateCreate a new update.
Update Item NameUpdate an item's name.
Upload File to Specific ColumnUpload File To Specific Column.
Duplicate GroupDuplicate a group with its items.
Change Multiple Columns ValueChange multiple column values of an item.
Delete ItemDelete an item from a board.
Delete GroupDelete a specific group from a board.
Archive BoardArchives a board.
Archive ItemArchives an item.
Archive GroupArchives a specific group in a board.
Execute GraphQL QueryExecute a custom GraphQL query
Update SubitemUpdate a subitem with new data
Delete SubitemDelete a subitem from an item

Gmail

Integration page

Actions (18)

Send EmailSend an email to the recipient
Send Template EmailSend an email using the FlowMattic email template
Find EmailFind an email in Gmail
Find Multiple EmailsFind multiple emails in Gmail
Mark Email as ReadMarks the email as read by the thread ID
Get Email DetailsGet the details of specific email from Gmail
Reply to EmailReply to the email
Create DraftCreate a draft of the email
Send DraftSend the draft of the email
Delete DraftDelete the draft of the email
Create Draft ReplyCreate a draft reply of the email
Send Draft ReplySend the draft reply of the email
Delete Draft ReplyDelete the draft reply of the email
List All LabelsList all labels in Gmail
Create LabelCreate a label in Gmail
Delete LabelDelete a label in Gmail
Add Label to EmailAdd a label to the email
Remove Label from EmailRemove a label from the email

Why run this pair with FlowMattic

Monday.com and Gmail connect through FlowMattic on your own site, with no separate automation account in the middle and no charge per run.

Emails from your own Gmail

Messages are sent from the connected Gmail account, so clients see a real person's address and can reply as usual.

Every board event can email

Twenty monday.com triggers, from item creation to archived subitems, can each start a workflow that sends, drafts or replies.

No per-email charges

Runs are unlimited and happen on your WordPress server, so a busy board sending many notices costs the same as a quiet one.

Common questions

What can a Gmail and monday.com integration do?

It sends Gmail messages when things happen on your monday.com boards: a status changes, an item moves group, an update is posted or an item is created. It can also reply in existing threads, save drafts and add labels.

Can an email create a monday.com item?

Not with these workflows, which send email from Gmail. A Webhook from another tool can still start a workflow that adds the request to a board with Create Item.

Can I review emails before they go out?

Yes. Use Create Draft instead of Send Email. The message waits in Gmail drafts until someone reads it and sends it.

Can I label sent mail by project?

Yes. After Find Email locates the message, Add Label to Email can apply a label named after the board or client, and Create Label makes the label first if needed.

Does it work with subitems?

Yes. Subitem Created, Any Subitem Column Changes and the other subitem triggers can start the same kinds of Gmail workflows as items.

Did not find your answer? You can browse the help center or ask us directly.

Start automating Monday.com and Gmail

Install FlowMattic, connect both accounts and import a template. Every run stays on your own server.

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Reviewed 27 Oct 2026. The example workflows are written with AI from the real triggers and actions of both integrations and checked against them. Monday.com integration 1.2.1, Gmail integration 1.2.0.